HRIS Coordinator

Finit • Deer Park, OH

23h • Remote

About The Position

The HRIS Coordinator supports the People & Culture (P&C) team by administering Finit's Human Resources Information Systems (HRIS), ensuring data integrity, system accuracy, and seamless people operations. This role serves as a systems partner across Payroll and Benefits assisting with accurate employee data and supporting compliant, efficient, and scalable HR processes.
With a strong focus on HRIS administration, reporting, system workflows, and data governance, this role ensures that people data is reliable, secure, and actionable.

Requirements

• Ability to manage confidential and sensitive information with discretion.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite particularly Excel Smartsheet, and general HR technology.
• Strong attention to detail and follow‑through
• Bachelor's Degree in Human Resources, Business, Communications, or related field (or equivalent experience).
• 1–2 years of HR, People Operations, or employee relations support experience preferred.

Nice To Haves

• HR certification (PHR, SHRM‑CP) preferred but not required.

Responsibilities

• HRIS & Employee Data Administration
• Serve as an administrator of Finit's HRIS/HCM system, ensuring accurate and timely maintenance of employee records across the full employee lifecycle, as directed by the Benefit Specialist (new hires, status changes, leaves, promotions, terminations).
• Validate and audit employee data to maintain data integrity, reporting accuracy, and compliance standards.
• Update system workflows, documentation, and reporting tools to support payroll, benefits, and employee processes.
• Generate and distribute HRIS reports to support payroll processing, recognition tracking, external reporting, compliance reporting, and leadership insights.
• Assist with document storage and retention, including background checks and employee documentation within approved systems.
• Partner with Payroll & Benefits to ensure seamless data flow between systems and accurate downstream processing.
• Payroll & Benefits Support
• Support the Benefits Specialist by gathering, reviewing, and validating employee information related to payroll and benefits changes.
• Maintain tracking tools (Smartsheet and related platforms) to support payroll and benefits processes.
• Review time and expense submissions for non-billable charges and coordinate approvals for part-time employee hours.
• Assist with COBRA administration, benefit notices, compliance reporting, and employee benefits inquiries.
• Ensure smooth administration of employee participation programs, including Make Life Easier Perk tracking and validation.
• Employee Relations & Performance Process Support
• Assist the Employee Relations Lead to support ongoing employee relations initiatives and projects.
• Support LMS administration (Litmos/LearnIt), including user setup, onboarding assignments, troubleshooting, and reporting.
• Prepare separation documentation and support offboarding processes with professionalism and discretion.
• Onboarding & Lifecycle Coordination
• Support pre-hire communication and onboarding logistics, ensuring documentation, systems, and materials are prepared and accurate.
• Serve as a backup coordinator for new hire orientation and onboarding activities.
• Coordinate background checks and onboarding compliance requirements as needed.
• Internal Communications & Engagement
• Support People & Culture in drafting and distributing internal communications and engagement updates.
• Provide secondary support for internal announcements, events, and engagement initiatives.
• Assist with coordination of communication logistics for company-wide meetings and engagement activities.
• Data Tracking Reporting & Culture Support
• Assist with People & Culture tracking files and dashboards, ensuring information remains current and accurate.
• Provide backup support for PTO tracking and approval documentation.
• Collect and organize data for external award submissions and internal reporting.
• Support employee engagement initiatives, DE&I programs, volunteerism efforts, and appreciation events.
• General Support
• Provide administrative and project coordination support for broader People & Culture initiatives.
• Serve as a reliable and trusted point of contact for employee inquiries, handling sensitive information with professionalism and confidentiality.
• Build strong cross-functional relationships to support a positive and people-first employee experience.

Benefits

• 100% premium paid by Employer for Employee level coverage
• Excellent healthcare and Rx plans start on the first day of employment
• Employer contributions to an HSA up to $3,600
• Dental and vision plans with nationwide network
• Company-paid life and AD&D plans
• Company-paid short-term and long-term disability plans
• Salary continuation during disability up to 6 months
• 401(k) retirement plan with immediate vesting for employer match contribution
• Traditional and ROTH 401(k) with 28 fund options to select and invest
• Flexible Spending Account (FSA) eligibility with no waiting period
• Carryforward unused FSA balance up to IRS max
• "Make Life Easier" Perk for personal eligible expenses
• Monthly Connectivity Allowance
• Annual Peripheral Expense Allowance
• Paid 3-month sabbatical after 10 years of employment
• Paid 12-week parental leave
• Paid 11 Holidays
• Flexible PTO/Vacation
• ESOP allocation
• 2 weeks per year of training and professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level