HRIS Administrative Coordinator

Penn Mar Organization, Inc.•New Freedom, PA

64d

About The Position

The HRIS Administrative Coordinator provides essential administrative support to the Systems and Operations team within the HR department, ensuring smooth execution of processes and contributing to the efficiency of HR operations.

Requirements

Associate's degree
Minimum 3 years of experience in Human Resources or administrative support
Proficiency in Microsoft Office Suite; experience with HRIS and payroll systems preferred
Strong written and verbal communication abilities
Exceptional customer service and interpersonal skills
Proven ability to handle sensitive information with discretion and confidentiality
Excellent judgement skills, problem solving capabilities, and high level of attention to detail
Highly organized with the ability to manage and prioritize multiple tasks
Collaborative mindset with the ability to build effective working relationships across teams

Responsibilities

Maintain HR document management systems, including digital personnel files (current and archived) and related documentation in platforms such as Doc Star and SharePoint
Ensure the integrity, confidentiality, and proper handling of all human resources records
Conduct regular audits of HR files to confirm required documentation is complete and properly filed; incorporate self-checks and audit steps to support ongoing compliance and archival accuracy
Manage incoming employment verifications and reference requests with professionalism and timeliness
Support HRIS updates as needed, including team member photos, driver's license records, physical exam dates, and other employee data
Support open enrollment activities and maintain updates to benefit booklets and related materials
Assist in processing sign-on and referral bonuses in alignment with policy and timeliness
Administer the PTO buy-back program, ensuring accurate tracking and timely execution
Reconcile benefit invoices from vendors, identifying discrepancies and ensuring resolution
Serve as back-up for new hire benefit orientation, including online enrollment processing and communication
Act as the primary contact for Tuition Assistance and Care Fund requests, including tracking and reporting via spreadsheets
Support team member recognition by managing Kudos platform engagement, reinforcing a culture of appreciation and connection
Identify and escalate urgent or sensitive benefit-related issues to senior HR staff or management as appropriate
Provide clerical and administrative assistance across HR processes as needed
Respond to team member inquiries with professionalism and care; escalate complex questions to senior HR staff when appropriate
Assist in planning and executing HR related events, including benefits enrollment, health fairs, and employee recognition initiatives
Deliver exceptional customer service to external and internal customers
Communicate respectfully and professionally with team members, vendors, and other professionals
Demonstrate flexibility and adaptability in performing other duties as assigned