HRBP - Leave Administrator

Harris County • Houston, TX

1d • Onsite

About The Position

The HRBP -Leave Administrator is responsible for managing and supporting all aspects of time entry, time-off and employee leaves of absence, including FMLA, non-FMLA, military/USERRA, ADA accommodations, and all other leaves. This role ensures compliance with federal, state, and County policies while providing exceptional service to employees and managers. This position manages multiple employees/divisions simultaneously while prioritizing the most urgent needs and collaborates with internal stakeholders to discuss complex time off work matters.

Requirements

• Bachelor's degree.
• Five (5) years in Human Resources or related field, with at least three years focused on leave administration.
• Proficiency in Microsoft Office
• Strong understanding of FMLA, ADA, PWFA, and other federal/state leave laws.
• Highly organized, detail-oriented, strong analytical, critical thinking and problem-solving skills, excellent communication and interpersonal abilities.
• Effectively provide program-related advice to employees and managers
• Demonstrate proficiency (at an advanced level) in using computers and software such as Microsoft Office (MS Word, Excel, PowerPoint, and Access) and Adobe platforms for editing and creating forms
• Demonstrate an advanced level of skill using Human Resources Information Systems (HRIS) or similar applications
• Effectively manage projects
• Demonstrate excellent planning and organization skills
• Develop good working relationships with a variety of stakeholders and always maintain a professional and cordial demeanor
• Demonstrate compassion and discretion while working with sensitive employee disability issues
• Demonstrate excellent verbal, written and presentation communication skills
• Maintain a high level of confidentiality

Nice To Haves

• experience with HRIS (e.g., PeopleSoft) and timekeeping systems (e.g., Kronos, ADP, SAP), a plus.

Responsibilities

• Administers all types of employee leaves, including FMLA, non-FMLA, Military/USERRA, ADA, paid parental leave, and other statutory or company-specific programs.
• Reviews requests and extensions based on eligibility, policy, and medical certification and submits to the Chief HR Officer for approval.
• Calculates leave duration, track usage, and monitor for potential misuse or overuse.
• Investigate suspected leave abuse and escalate issues appropriately.
• Maintains accurate and complete electronic leave files in compliance with HIPAA and privacy standard
• Ensures adherence to federal/state leave laws (FMLA, ADA, PWFA, USERRA, etc.) and internal policies.
• Issues required notices, forms, and communications within regulatory timelines.
• Tracks certification deadlines, recertification needs, and return-to-work documentation.
• Stays current with evolving leave-related legislation and industry best practices.
• Enters, updates, and maintains employee data in HRIS and timekeeping systems (e.g., STARS-PeopleSoft).
• Manage leave-related time entry and supports timesheet corrections.
• Maintains leaves calendars, dashboards, and workflow tracking tools.
• Coordinates with Payroll to ensure accurate pay, including partial pay, intermittent leave, and pay adjustments.
• Provides guidance to employees and managers on leave eligibility, policies, procedures, and legal rights.
• Handles sensitive or complex situations with professionalism, empathy, and de-escalation skills.
• Communicates leave status updates and return-to-work dates to managers, Payroll, Benefits, Chief HR Officer and HRBPs.
• Facilitates return-to-work processes, including ADA accommodation requests in partnership with relevant stakeholders.
• Collaborates with HRT Benefits and Workers' Compensation teams to ensure coordinated leave experiences.
• Supports attendance management by assisting the manager when verifying timesheet accuracy.
• Participates in training sessions, webinars, and HR forums for ongoing development.
• Serves as a presenter or co-facilitator for internal training on leave policies and procedures.
• All other duties as assigned.

Benefits

• This position is subject to a criminal history check.
• Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level