HR Support Coordinator-Contractor

Covista•Chicago, IL

7d•$19 - $33•Hybrid

About The Position

Join our Employee Services team and play a key role in delivering a seamless, high-quality employee experience from day one. As an HR Support Coordinator, you will serve as a primary administrative and project support partner to our HR Centers of Excellence, helping drive efficient, compliant, and people-centered HR operations. This role is ideal for someone who is highly organized, detail-oriented, and customer-focused, with a passion for supporting employees and improving HR processes.

Requirements

Bachelor’s degree in Human Resources or a related field (required)
Minimum of 1 year of experience in HR Shared Services, Talent Acquisition, Human Resources, or a related field (required)
Exceptional time management, organization, and attention to detail
Proven ability to multi-task, work independently, and meet deadlines in a fast-paced environment
Strong written and verbal communication skills with a customer-service mindset
Proficiency in Microsoft Office (Excel, PowerPoint) and experience working in HR systems and databases
Strong problem-solving skills and comfort working with HR data

Responsibilities

Support end-to-end HR processes, including offer letter generation, background check tracking, and new-hire documentation for domestic and international colleagues
Coordinate onboarding logistics, track progress, and proactively troubleshoot issues to ensure a smooth new-hire experience
Administer the I-9 verification process, ensuring compliance with all regulatory requirements
Process and support personnel changes (job changes, transfers, promotions, status updates), ensuring accuracy, compliance, and timely system updates
Maintain job codes and job descriptions to ensure alignment and accuracy
Partner with the HRIS team to maintain data integrity within the HCM system
Support operational workflows related to internal job changes, data updates, and system processes
Serve as a key contributor within the askHR Service Center, responding to inquiries related to payroll, compensation, benefits, HR systems, and policies
Provide timely support in line with established service level agreements
Deliver a customer service–focused experience, resolving issues efficiently and effectively
Manage and support unemployment claims processing, including documentation, tracking, and coordination with internal teams and external agencies
Track separation agreements and assist former employees with post-separation benefits questions
Maintain employment records and support Employee Relations and Legal teams by producing personnel files as needed
Handle sensitive information with confidentiality, professionalism, and sound judgment, escalating issues appropriately
Prepare and generate reports (including new-hire reports) for various stakeholders
Collaborate with cross-functional HR teams to support projects and initiatives
Contribute to ongoing process improvements and perform other duties as assigned
Ensure compliance with all organizational policies, procedures, and standards