HR Student Intern (Temporary)

Mid-Willamette Valley Community Action Agency • Salem, OR

4d • Onsite

About The Position

The HR Student Intern will provide general administrative support to the Human Resource Department, such as scanning, data entry, filing, file purging, and tasks such as submitting background check applications or DMV record checks. The HR Student Intern will provide general support to the reception desk and clerical support to HR Team. This is a temporary position and requires on-site attendance up to 19 hours per week; 40 hours weekly are available during June, July, and August.

Requirements

• High School Diploma or GED.
• Documented college coursework is required.
• This position is only available to actively enrolled students pursuing post-secondary education in Human Resources, Business Administration, Psychology or a related field.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Successful registration with the Central Background Registry of the Child Care Division is required.
• Candidates must pass pre-employment and random drug screenings.
• Basic computer skills, including experience with Microsoft Office (Outlook, Word, Teams, Excel), are required.
• Organizational skills, attention to detail and accuracy required.
• Oral and written communication skills and ability to respond to requests in a professional manner.

Nice To Haves

• Emergency skills training such as CPR, First Aid and Narcan Administration preferred.
• Bilingual English/Spanish reading, writing, and speaking capabilities are preferred but not required. A bilingual differential may be available upon successfully passing a bilingual skills test.

Responsibilities

• Provides support and general assistance to coworkers, HR Supervisor and other HR Management.
• Provides support for HR events such as New Staff Orientation, Staff Engagement event set-up and tear down, as directed.
• May provide support to HR Team with flyers, calendar invitations, errands, ordering supplies, and coordinating visitors.
• Enters data into systems accurately from submitted paperwork. Scanning and attaching documents to employee files.
• Assures paper and digital filing has been completed weekly and paper files are kept neat, organized, and complete.
• Participates in personnel file audits, I-9 audits, criminal background audits and drive record audits.
• Provides support as needed to HR Assistants including responding to email requests pertaining to document updates and data entry, and filing digital documents.
• Supports front desk duties such as answering phones and granting entry to visitors into the building, distribution of mail, accepting applications for services, copying ID, and preparing documents for forwarding to other in the Agency.
• Calmly responds to a potential emergency, such as an agitated visitor or client, by calling 911 and following office safety protocols.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: High school or GED
• Number of Employees: 1-10 employees