HR Specialist

Privia Health•Remote, USA

8h•$62,000 - $65,000•Remote

About The Position

Privia Health is seeking a Sr. HR Specialist to serve as the operational backbone for the People Operations team, focusing on the employee experience for their MSO. This role involves supporting employees with benefits questions, processing administrative tasks, and ensuring smooth onboarding processes. The specialist will partner with various HR teams, including HR Business Partners, Benefits, Leave, Talent Acquisition, Learning, and Payroll. The position requires a self-starter who embraces change, communicates openly, bridges operational gaps, and guides employees through new processes, especially in preparation for a Workday transition.

Requirements

3+ years of progressive HR operations experience handling core lifecycle transactions, payroll coordination, and multi-channel inquiries
Working knowledge of HRIS platforms (Paylocity or Workday preferred)
Sound understanding of core payroll mechanics, multi-state compliance fundamentals, and HIPAA rules
Fluent across Google Workspace (Sheets, Docs, Slides) and Excel
Comfortable using AI tools (such as Google Gemini) to drive daily efficiency
Strong visual formatting and presentation skills to build materials to brand standard
Excellent business writing and grammar
Exceptional attention to detail
Strong prioritization skills
Sound judgment with sensitive employee matters
Minimum of 5 MBPS for Download Speed and 3 MBPS for the Upload Speed for remote workers

Nice To Haves

Publicly traded, multi-entity, or healthcare experience is a plus
Experience supporting an HRIS system transition is a strong plus

Responsibilities

Provides employee relations support for needs such as performance management and terminations; administers exit paperwork, outprocessing, and exit interviewing
Creates and processes all memos for the company, including annual merit increases, bonuses, equity grants, transfers, and any other employee actions requiring documentation
Supports initiatives such as new hire training and onboarding, performance reviews, and compliance training
Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of the department and services performed
Researches and resolves HRIS problems, and compiles reports from database
Processes and maintains appropriate records regarding compensation changes including promotions, merit changes, bonuses, and commission plans
Supports filing of annual EEO-1 report and other compliance reporting
Assists in employee-centered initiatives to achieve employee engagement goals
Supports recruiting and mergers & acquisitions on an ad hoc basis
Administers HR plans and procedures for all employees
Participates in enterprise-wide projects to support the broader People Operations team’s strategy and goals
Perform other duties as assigned
Serve as the welcoming primary operational contact for employee inquiries, resolving questions directly or routing them to specialized sub-teams with clear ownership
Handle core administrative operations, including managing incoming voicemails, processing employment verifications (VOEs), filing digital records, and drafting/processing employee action memos for compensation updates, transfers, and title changes
Maintain audit-ready employee records to the standards expected of a high-growth company
Manage onboarding end-to-end: new hire documentation, employee files, orientation notices, and Form I-9/employment eligibility verifications
Support new hire orientation, including facilitating HR Operations sessions and continuously updating reference materials across our internal knowledge tools as processes evolve
Execute offboarding based on HRBP direction—generating employee termination letters, updating digital files, processing HR system terminations, notifying IT/Payroll as needed, and completing multi-state checklists using established tools and sound judgment
Track annual compliance training and policy acknowledgment completion enterprise-wide
Enter PTO and time adjustments for payroll validation, with a working understanding of pay calendars, close dates, and accrual balances
Provide administrative support to Benefits and Leave teams: intake, tracking, and correspondence
Support employee engagement and culture programming, including communities, recognition, and internal communications
Build clean, employee-facing materials adhering to Privia brand standards utilizing Company-standard fonts, formatting, and templates
Develop quick-reference guides, walkthroughs, trackers, workflows, and automations to streamline process changes and reduce manual effort
Participate in enterprise-wide People Operations projects and perform other duties as assigned