HR SPECIALIST (Title 5)

Air National Guard Units • Oklahoma City, OK

3d • Onsite

About The Position

This National Guard Title 5 excepted service position is located in the Oklahoma National Guard’s Joint Force Headquarters-State Human Resources Office. The HR Specialist provides human resources services across employee benefits, human resource information systems (HRIS), and recruitment and placement. The role advises management, employees, annuitants, and family members on benefits; supports and maintains HR systems; and plans, administers, and advises on recruitment and staffing activities. The position is designated as Essential Personnel and may be called to duty in preparation for or in response to a state emergency or disaster declaration.

Requirements

• At least one year of specialized experience at the GS-09 level or equivalent, including working knowledge of National Guard missions and organizations and federal civilian or military personnel programs.
• Experience executing personnel programs and using HR information systems, employee benefits, and recruitment and placement functions as applicable to the position.
• Advanced knowledge of HR laws, regulations, principles, policies, and concepts in the assigned functional area.
• Ability to collect and analyze data accurately and efficiently.
• Ability to communicate clearly and effectively in spoken and written English, including preparing reports and presentations and delivering formal training and briefings.
• Ability to assess body language and perceive emotional or distress levels.
• Skill in applying procedures and directives by reading and interpreting program materials.
• Ability to communicate with managers, leadership, varied organizations, and audiences about HR matters.
• Ability to research and determine the appropriate application of laws, regulations, policies, and directives, interpret guidance, and make recommendations.
• Ability to make clear and convincing oral presentations, listen effectively, clarify information, facilitate idea exchange, and foster open communication.
• Ability to analyze complex operational and business problems affecting serviced functions.
• Skill in advising managers and supervisors about HR program flexibilities and recommending alternatives.
• Ability to write clear and concise explanations of complex HR topics.
• Working knowledge of HR computer applications and ability to integrate new, existing, and proposed applications into the operating environment and provide HR reports.
• Federal employment suitability as determined by a background investigation.
• Must obtain and maintain the clearance designated by the State using the Position Designation Tool.
• May be required to successfully complete a trial period and, upon accepting the position, may be required to serve up to a two-year probationary period.
• Participation in direct deposit is mandatory.
• May occasionally work outside normal duty hours; overtime or compensatory time may be required.
• May require travel on military or commercial aircraft for temporary duty assignments.
• If required to drive a motor vehicle, must hold an appropriate valid driver’s license.
• Male applicants born after December 31, 1959, who are required to register under the Military Selective Service Act must be registered to be eligible for appointment.
• There is no substitution of education for specialized experience.

Responsibilities

• Advise and counsel management, employees, annuitants, and family members of deceased employees on retirement, insurance, death benefits, entitlements, and available options.
• Research and interpret regulations concerning insurance reinstatement, life insurance conversion, retirement programs, and benefit options.
• Assist employees with retirement applications and related documents and forward them to the Army Benefits Center Civilian.
• Determine separation types, maintain electronic Official Personnel Folders (eOPFs), and develop and process termination memorandums and notices.
• Maintain awareness of legislative developments, agency reorganizations, and other activities affecting management and employees.
• Provide technical guidance on benefit program changes and open seasons; determine retirement annuity and insurance continuation eligibility; and advise on health insurance, life insurance, and the Thrift Savings Plan.
• Monitor the Federal Employees Compensation Act program, publicize it, provide supervisors with program guidance, and ensure timely submission of claims and medical documents.
• Provide technical assistance and guidance on HR information systems, including automated personnel and records systems, case management systems, personnel records applications, virtual onboarding, and virtual personnel services.
• Direct and monitor local personnel system operations and maintenance; analyze quality-control queries, personnel/payroll reconciliations, and rejected data entries.
• Review system products to identify trends and problems and recommend changes; establish schedules; and distribute and analyze print products for accuracy and quality.
• Conduct compliance review and submit Position Organization Address and Organizational Hierarchy changes to the National Guard Bureau; verify system enhancements and patches; train staff and supervisors; and communicate system updates and security requirements.
• Advise and support state managers, supervisors, and the Human Resources Officer on recruitment and placement for professional, administrative, technical, and clerical occupations.
• Plan and administer merit promotion, recruitment, and placement programs; educate leaders on federal hiring programs, regulations, and policies; and respond to complex HR inquiries, coordinating with NGB-HR as needed.
• Review staffing determinations and personnel action requests; evaluate processes, provide training, and ensure compliance with statutory and regulatory guidance.
• Perform staffing work covering hiring, advertising, qualification, selection, and onboarding; analyze applicant qualifications and adjudicate qualification appeals; and maintain hiring-action records.
• Analyze recruitment and placement statistics, end strength, and man-hour utilization and recommend improvements; conduct long-range staffing planning and coordinate with other HR specialties.
• Establish effective working relationships and contribute to a cooperative working environment.

Benefits

• Federal employees and their families have access to a comprehensive benefits package. Specific benefit eligibility depends on position type; applicants are directed to contact the hiring agency for details.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed