HR Specialist

Board of Bar Overseers•Boston, MA

32d•$59,000 - $79,000•Onsite

About The Position

In this newly created role, the HR Specialist will support the HR Manager in administering and supporting employee benefits programs, human resources policies and procedures, and government compliance, and also support the Finance department with payroll to provide exceptional services to employees and to ensure that the organization continues to recruit and retain talented, diverse employees. Candidates should be self-motivated, able to work independently with a strong desire to learn more and grow within the Human Resources field, be able to focus with a strong attention to detail, to multi-task, have excellent organizational skills, be comfortable speaking to and working in front of groups, and demonstrate the ability to act confidentially, ethically, and with discretion. Candidates will possess the ability to communicate the BBO’s mission, vision, and goals. Interested applicants should submit a letter of interest and resume by April 17, 2026. ESSENTIAL JOB FUNCTIONS Will efficiently use ADP, the Human Resources Information System (HRIS), to maintain employee files in compliance with state and federal law, and to collect and analyze employee-related data to inform planning and budgeting. Processes employee status changes in HRIS and collaborates with finance team for biweekly payroll processing; ensures accuracy in hours, deductions, overtime, and bonuses. Participates in developing annual departmental plan and services with a focus on promoting cost-efficient improvements and employee engagement. Maintains employee handbook, working collaboratively with all departments to recommend and update policies and procedures as the organization evolves and regulations change. Works with the HR Manager in the administration of all pension and benefit plans, maintains vendor relationships, and manages the open enrollment processes. Works with HR Manager in ensuring competitiveness of services and pricing charged by vendors. Keeps abreast of new trends in benefits and benefits administration to make recommendations seeking to ensure the organization is leveraging innovations and technologies. Will support the HR Manager’s efforts to ensure employees are aware of benefits eligibility, education on leveraging benefits and will be a secondary contact for employee inquiries, addressing concerns and providing guidance with urgency. Provides support for recruiting, including assisting with job descriptions and compensation, placing advertisements, organizing interviews, and onboarding new hires. Supports the HR Manager in processing and managing leave requests through Third-Party Administrator, including FMLA, PFML and Workers Compensation, and Support the HR Manager on tracking and monitoring leave balances and ensuring accurate timekeeping for payroll purposes and leave Management (FMLA/PFML). Will perform additional duties as assigned. PREPARATION, KNOWLEDGE, SKILLS AND ABILITIES Bachelor's degree. Minimum three years of human resources and pension administration experience. A proven proficiency in the use of ADP or similar Human Resources Information System. Ability to effectively communicate through written and spoken means. Ability to effectively analyze and present human resource data in Excel and use other Microsoft products. Proven project management skills. Strong customer service skills. Strong interpersonal and team skills. Ability to work independently. WORKING CONDITIONS/PHYSICAL DEMANDS .The BBO expects this position to be primarily in-person (a minimum of 4 days in office). Normal office working conditions including frequent sitting, standing, walking, and computer monitor use. Occasional lifting up to 50 lbs. The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

Requirements

Bachelor's degree.
Minimum three years of human resources and pension administration experience.
A proven proficiency in the use of ADP or similar Human Resources Information System.
Ability to effectively communicate through written and spoken means.
Ability to effectively analyze and present human resource data in Excel and use other Microsoft products.
Proven project management skills.
Strong customer service skills.
Strong interpersonal and team skills.
Ability to work independently.

Responsibilities

Will efficiently use ADP, the Human Resources Information System (HRIS), to maintain employee files in compliance with state and federal law, and to collect and analyze employee-related data to inform planning and budgeting.
Processes employee status changes in HRIS and collaborates with finance team for biweekly payroll processing; ensures accuracy in hours, deductions, overtime, and bonuses.
Participates in developing annual departmental plan and services with a focus on promoting cost-efficient improvements and employee engagement.
Maintains employee handbook, working collaboratively with all departments to recommend and update policies and procedures as the organization evolves and regulations change.
Works with the HR Manager in the administration of all pension and benefit plans, maintains vendor relationships, and manages the open enrollment processes.
Works with HR Manager in ensuring competitiveness of services and pricing charged by vendors.
Keeps abreast of new trends in benefits and benefits administration to make recommendations seeking to ensure the organization is leveraging innovations and technologies.
Will support the HR Manager’s efforts to ensure employees are aware of benefits eligibility, education on leveraging benefits and will be a secondary contact for employee inquiries, addressing concerns and providing guidance with urgency.
Provides support for recruiting, including assisting with job descriptions and compensation, placing advertisements, organizing interviews, and onboarding new hires.
Supports the HR Manager in processing and managing leave requests through Third-Party Administrator, including FMLA, PFML and Workers Compensation, and
Support the HR Manager on tracking and monitoring leave balances and ensuring accurate timekeeping for payroll purposes and leave Management (FMLA/PFML).
Will perform additional duties as assigned.