HR Specialist

First Nations Technical Institute•Tyendinaga Mohawk Territory, ON

10d•Remote

About The Position

The HR Specialist (Compliance & Support) is a pivotal role dedicated to ensuring the organization meets all regulatory standards while providing comprehensive support to its employees. This role centralizes employee health and safety, and benefit/pension administration. By managing the complexities of leave protocols, benefits, and workplace safety, the HR Specialist mitigates organizational risk and enhances employee retention through a seamless support experience.

Requirements

Post-secondary degree or diploma in Human Resources Management, Business Administration, or a related field.
CHRP designation (or working towards) is strongly preferred.
3–5 years of experience in HR, with a specific focus on benefits administration, disability management, or health and safety.
Proficiency in HRIS platforms.
Advanced skills in Adobe, SharePoint, and Microsoft Office Suite.
Strong understanding of WSIB procedures and provincial Health & Safety legislation.
High level of integrity and ability to handle confidential information.
Exceptional organizational skills with a "compliance-first" mindset.
Strong communication skills for educating staff on complex benefit and safety topics.
Willing and able to travel occasionally and work overtime as required.
Successful candidates must provide a satisfactory Criminal Record Check.
Must be legally entitled to work in Ontario, Canada.

Nice To Haves

CHRP designation (or working towards)

Responsibilities

Serve as the primary administrator for Group Benefits and Pension accounts, ensuring accurate enrollment and billing.
Conduct information sessions to ensure staff understand their benefits, and pension packages.
Act as the primary liaison with third-party vendors (insurers, pension administrators) to ensure service level agreements are met and issues are resolved efficiently.
Act as the first point of contact, and subject matter expert, for employee questions regarding these programs.
Manage and audit Paid Time Off (PTO) tracking within the Leave Management System to ensure accuracy and policy compliance.
Oversee the full lifecycle of disability and personal leaves, including the development of Return-to-Work (RTW) protocols.
Manage all WSIB claims, reporting, and coordination to ensure organizational compliance and support for injured workers.
Lead the workplace Health & Safety program, ensuring all standards meet provincial and federal requirements.
Monitor and interpret changes in employment and safety legislation to ensure proactive adjustments to internal policies and training materials.
Collaborate on the development and promotion of the Employee Assistance Program (EAP) and mental health initiatives to support holistic workplace wellness.
Draft and maintain comprehensive Standard Operating Procedures (SOPs) for all compliance workflows, ensuring business continuity and consistency in Health and Safety operations.
Conduct regular audits and safety assessments to reduce workplace hazards and ensure "audit readiness."
Coordinate and support the Joint Health and Safety Committee (JHSC).
Monitor contract end dates and renewals; assist in drafting employment agreements and onboarding of employees.
Collaborate with the team to ensure the consistent organization of HR software, maintaining high standards for digital integrity and secure document handling.
Maintain digital integrity and organization of digital files on the Leave Management System and HR storage systems.
Analyze benefits utilization, safety incident trends, and PTO patterns to provide data-driven recommendations for program improvements and risk mitigation.
Ensure salary ranges are maintained and applied across the organization.
Verify that all salary range adjustments are accurate and processed on a timely basis.
Provide logistics support for training delivery and tracking of professional development credits and certifications within the HRIS (Human Resource Information System).
Actively participate as a member of the Job Evaluation Committee (JEC). Providing administrative support for the evaluation process and maintaining the master registry of graded positions and historical data.