HR Specialist

Pavago

3d•Remote

About The Position

We’re hiring an organized and people-focused HR Specialist to support day-to-day HR operations and ensure employees have a smooth experience throughout the full employee lifecycle. This role plays a critical part in onboarding and offboarding, HR compliance, payroll coordination, HRIS management, employee support, and operational HR execution. You’ll work closely with leadership, recruiters, payroll, and employees to ensure HR processes remain accurate, compliant, and efficient. If you thrive in structured environments, enjoy supporting people, and take pride in operational excellence — this role is a strong fit.

Requirements

2+ years of HR support, HR operations, or people operations experience
Experience using HRIS platforms such as BambooHR, ADP, Gusto, Zenefits, or similar systems
Familiarity with U.S. labor law compliance
Strong organizational and documentation skills
Proficiency with Google Workspace, Microsoft Office, spreadsheets, and HR reporting tools
Strong written and verbal English communication skills

Nice To Haves

SHRM-CP, PHR, or related HR certification
Experience with multi-state payroll, international HR support, or startup environments
HRIS implementation or process improvement experience
Background supporting SaaS, professional services, or high-growth companies

Responsibilities

Post and manage job openings across LinkedIn, Indeed, career pages, and other job boards
Screen resumes and coordinate interview scheduling
Communicate with candidates throughout early hiring stages
Support recruiters and hiring managers with hiring workflows
Prepare offer letters, onboarding documentation, orientation schedules, and employee packets
Ensure completion of I-9 documentation, E-Verify, tax forms, direct deposit setup, and compliance paperwork
Manage offboarding processes including access removal, equipment retrieval, and exit coordination
Maintain accurate employee records within HR systems such as BambooHR, ADP, Gusto, Zenefits, or similar platforms
Track PTO, benefits enrollment, employee changes, and organizational updates
Generate HR reports related to headcount, turnover, compliance, and employee data
Support payroll preparation and reconciliation processes
Validate hours, deductions, and benefits data before payroll processing
Assist employees with benefits-related questions
Coordinate open enrollment and benefits administration activities
Work closely with finance/payroll teams to ensure accuracy
Maintain HR policies, SOPs, and employee documentation
Ensure compliance with FMLA, FLSA, ADA, EEOC, and multi-state labor laws
Maintain audit-ready HR records and documentation
Assist with HR process improvements and operational efficiency initiatives
Act as a trusted point of contact for employee questions and concerns
Support engagement initiatives and performance management workflows
Escalate sensitive matters appropriately to HR leadership
Coordinate training sessions and compliance certifications