HR Receptionist

St Vincent De Paul•Phoenix, AZ

2d•Onsite

About The Position

The HR Receptionist serves as the first point of contact for the Human Resources department, providing a welcoming, professional presence while ensuring employees, applicants, and visitors are efficiently directed to the appropriate HR contact or resource. This role provides essential administrative and system support, including ADP data entry, document scanning and filing, and responding to routine HR inquiries, while maintaining confidentiality and compliance with HR policies.

Requirements

High school diploma or GED
1+ years of administrative or support experience
Ability to read, comprehend and communicate orally and in writing (English)
Ability to sit, stand, bend, reach, walk and lift 30 pounds
Strong customer service and interpersonal skills
High attention to detail and organization
Ability to handle sensitive and confidential information appropriately

Responsibilities

Greet employees, applicants, and visitors in a professional and service-oriented manner
Serve as the first point of contact for walk-in HR traffic, phone calls, and general inbox inquiries
Triage questions and requests to the appropriate HR team member
Provide basic, factual information on HR processes (where to find forms, who to contact), without providing policy interpretation or legal advice
Scan, index, and electronically file employee documents into ADP with confidentiality
Prepare and distribute HR forms, letters, and packets as directed
Support onboarding and offboarding logistics (badge requests, checklist routing, document collection)
Enter and update employee data in ADP (new hires, job changes, terminations, basic demographic updates)
Support employees with basic ADP navigation questions (logging into a kiosk)
Schedule interviews, meetings, and HR appointments
Track and route fingerprint cards, I-9 documentation, or other compliance-related items as assigned
Support HR projects, audits, and peak activity periods
Maintain discretion and confidentiality at all times