HR Program Coordinator (Workforce Pathways & Programs)

Northwestern Memorial Healthcare•Warrenville, IL

About The Position

The HR Program Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. This role involves managing various HR programs and initiatives, including student programs, partnerships, award applications, and employee recognition. The coordinator will represent Northwestern Memorial HealthCare at events, build relationships with partners, and collaborate on HR projects, aiming to improve workforce initiatives through automation and streamlining. Additional administrative tasks supporting the Director of HR are also part of the role, including meeting coordination and project execution.

Requirements

Bachelor's degree.
Demonstrated mastery of Microsoft Excel, Microsoft Word, Access and PowerPoint.
Excellent organizational, project management and time management skills.
Detail oriented with natural commitment to follow through.
Professional and polished.
Excellent communication skills (verbal and written).
Ability to work under pressure in a fast paced environment.
Flexible and demonstrates comfort with ambiguity.
Strong intellectual curiosity, initiative, and highly effective listening skills.
Comfortable handling multiple projects, accurately setting priorities on a regular basis.
Thinks creatively and works as a collaborative team member.

Nice To Haves

Familiarity with PeopleSoft and web-content management.
Master's degree

Responsibilities

Manage all aspects of the Northwestern Medicine Scholars Program and broader Westinghouse College Prep partnership working directly with the students, Advisory Board, school leadership and Foundation grantors.
Coordinate pipeline initiatives in partnership with the NM Academy.
Leads coordination and completion of external workforce award applications including writing essays, compiling key data and metrics from across the organization (i.e. Working Mother 100 Best, HEI LGBT survey, Beckers Top Companies to Work For and other regional awards).
Support and coordinate employee recognition program and events in partnership with Employee Programs Manager.
Professionally represents Northwestern Memorial HealthCare by attending appropriate external and internal events and meetings related to recognition, pipeline and diversity activities.
Develop and maintain relationships with all community partners, customers, vendors.
Works collaboratively with other members of the HR division and serves as a project team member for various HR projects.
Seeks to continually improve and enhance HR workforce initiatives and employee programs through automation and streamlining.
Work with Senior Vice President of HR on projects as needed including writing board reports.
Completes administrative tasks/projects supporting the Director, Human Resources including meeting scheduling, management of P.O./invoices.
Independently plans and executes activities in support of projects and meetings such as room scheduling, signage, catering, equipment, appropriate notifications.
Coordinates monthly HR team meetings.
Adheres to project timelines and able to independently navigate obstacles.
Performs miscellaneous tasks and projects as directed.
Adapts behaviors and work methods in response to new information, changing conditions, customer needs, and unexpected outcomes.
Embodies leadership, team building and group facilitation skills.
Builds trust with customers and team members.
Assists others in focusing on detailed tasks, actions and solutions.
Expresses ideas and facts in a succinct organized manner in groups and one-to-one conversations.
Maintains confidentiality.