HR Preboarding Specialist

Brown Brothers Harriman • Boston, MA

1d • Hybrid

About The Position

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career. Join us as an HR Preboarding Specialist Brown Brothers Harriman is currently recruiting an HR Preboarding Specialist to join our HR Team. In this role you will be responsible for operational excellence of the team’s respective processes. This individual will handle routine processing of preboarding functions (preparation of offer letters, background checks, hire transaction processing, new hire onboarding) and HR transactions (transfers, position updates, terminations, creating/updating requisitions for approval etc. in Workday). The HR Preboarding Specialist is accountable for maintaining prescribed turnaround times and escalating complex issues to the HR Manager. Some of your key responsibilities include: Prepare offer letters for distribution to successful candidates. Initiate background check process with 3rd party companies supporting background screening. Provide timely correspondence to successful external candidates, and internally to recruiting team through a case management tool. Organize and administer New Hire data entries and changes in Workday. Support continuous improvement activities by critically reviewing and developing enhanced Preboarding processes. Coordinate new hire start dates/locations with managers and candidates. Coordinate with Tech, ISM and Security for laptop setup/access and badge issuing. Review new hire work authorization documentation (I-9) on their first day. Perform first day onboarding activities including review of high-level benefit, payroll, and portal information. Perform routine processing of HR transactions including transfers, leaves, terminations, and employee data updates. Update off cycle pay rate and other compensation changes. Create and update job requisitions and their approval processes. Process engagement and disengagement of Contingent Workers Handle Position Updates including creating new positions, and updates to position attributes for Job Reclassifications, Reorganizations, Career Progression and Standard hours changes. Identify issues and escalate appropriately to HR Operations Manager Participate in testing of HR applications. Make recommendation of process improvements

Requirements

• Bachelor's degree in HR or related disciplines
• 1 to 2 years of experience working in HR or related fields preferred.
• Excellent communication and problem-solving skills
• Ability to manage multiple and conflicting priorities in a fast-paced environment, while meeting deadlines
• Ability to handle sensitive and confidential employee data with discretion and professionalism.
• Strong collaboration skills
• Strong interpersonal skills and the ability to interact at all levels of the organization with diplomacy and professionalism.
• Strong PC skills, including advanced Excel including pivot tables, v-lookups and macros.
• Experience with issue tracking or case management systems
• Previous exposure to cloud-based data management systems such as Workday a plus

Responsibilities

• Prepare offer letters for distribution to successful candidates.
• Initiate background check process with 3rd party companies supporting background screening.
• Provide timely correspondence to successful external candidates, and internally to recruiting team through a case management tool.
• Organize and administer New Hire data entries and changes in Workday.
• Support continuous improvement activities by critically reviewing and developing enhanced Preboarding processes.
• Coordinate new hire start dates/locations with managers and candidates.
• Coordinate with Tech, ISM and Security for laptop setup/access and badge issuing.
• Review new hire work authorization documentation (I-9) on their first day.
• Perform first day onboarding activities including review of high-level benefit, payroll, and portal information.
• Perform routine processing of HR transactions including transfers, leaves, terminations, and employee data updates.
• Update off cycle pay rate and other compensation changes.
• Create and update job requisitions and their approval processes.
• Process engagement and disengagement of Contingent Workers
• Handle Position Updates including creating new positions, and updates to position attributes for Job Reclassifications, Reorganizations, Career Progression and Standard hours changes.
• Identify issues and escalate appropriately to HR Operations Manager
• Participate in testing of HR applications.
• Make recommendation of process improvements

Benefits

• BBH and its affiliates' compensation program includes base salary, discretionary bonuses, and profit-sharing.
• BBH's total rewards package recognizes your contributions with more than just a paycheck—providing you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level