HR Payroll Specialist

Missouri Southern State University•Joplin, MO

22h•Onsite

About The Position

The Human Resources Payroll Specialist performs a wide range of duties related to the maintenance and processing of payroll records and reports. This role interacts with and provides information to employees, students, department heads, and public and private agencies. The specialist provides clerical and operational support to the payroll function and the entire HR department, maintains records, and serves as a backup to the Payroll Manager.

Requirements

High school diploma or GED required.
One-year certificate in secretarial/office management from accredited college or technical school; or one to two years related experience and/or training preferred.
Payroll and/or Bookkeeping skills and experience preferred.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to students, faculty, staff and members of the public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.
Ability to define problems, collect data, establish facts and draw valid conclusions.
Ability to present facts to faculty for departmental response.
Ability to deal with a variety of information presented in oral or written formats.
Ability to deal with non-verbal behavior in assisting with problem resolution.
Ability to effectively communicate orally (in person and by telephone) and in writing.
Ability to effectively operate a computer.
Some knowledge and experience with Microsoft Word.
Advanced experience with Microsoft Excel and skills with developing spreadsheets, databases and formulas; ability to use (or quickly learn) the Employee Data and other software systems.
Ability to multi-task yet maintain close attention to detail and timeliness of work production.
Ability to maintain the highest level of confidentiality.
Ability to work in a positive team-oriented manner with a variety of people (students, faculty, staff, administrators, and members of the public), including disgruntled individuals.
Regularly required to use hands to finger, handle, feel or use a computer keyboard and talk or hear.
Frequently required to sit.
Occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, or crouch.
Must occasionally lift and/or move up to 20 pounds.
Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Nice To Haves

One-year certificate in secretarial/office management from accredited college or technical school.
One to two years related experience and/or training.
Payroll and/or Bookkeeping skills and experience.

Responsibilities

Processing time records and payment of all hourly employees, including collection, accuracy checks, authorization verification, and processing payroll to completion for non-exempt employees.
Ensuring data is properly entered in Banner, reviewing documents, verifying wage information, and handling tax withholding forms for the State of Missouri.
Processing time records and payment of all hourly student employees, including collection, accuracy checks, authorization verification, and processing payroll to completion for student employees.
Assisting with the set-up, maintenance, and modification of approvers in web-time entry.
Sending campus announcements for changes to payroll dates and deadlines.
Preparing manual payments for special circumstances such as involuntary terminations, ACH bank returns, or other necessary payment situations.
Communicating with department supervisors and employees regarding late or missing timesheet submissions.
Running reports as needed to support the payroll process.
Assisting with payroll adjustments, such as insurance premiums, paid leave, and FMLA.
Compiling payroll data including garnishments, vacation time, insurances, and 403(b) deductions.
Assisting campus personnel and student employees with questions regarding hours paid, reporting processes, and accruals.
Preparing and submitting Federal and State taxes.
Annual development and update of payroll calendars in appropriate systems for Web-time-entry.
Researching international tax treaties, assisting international student employees with form 8233, setting up tracking systems, completing year-end form 1042-S, and organizing distribution.
Assisting with the organization and distribution of annual W-2s and 1095Cs.
Managing the annual billing for retiree life insurance premiums, preparing bank deposits and journal entries, and updating files and mailing lists.
Performing various payments and corresponding journal entries, account reconciliations, and providing General Ledger support for payroll deduction-related accounts (e.g., Life Insurance, Child Supports, Uniforms).
Coordinating with the State of Missouri Central Accident Reporting Office (CARO) on workers' compensation reports, monitoring claims, and providing resources to employees and supervisors, including coordination with FMLA, payroll, and return-to-work programs.
Communicating updates to campus regarding State of Missouri work comp processes.
Annually updating tax forms for employees claiming 'exempt from taxes' status and obtaining current documents.
Assisting the Student Employment coordinator with reconciliation of work-study grant expenditures.
Reviewing student employees employed but not enrolled during summer sessions for FICA exempt status.
Updating systems after open enrollment, including making rate changes, contribution elections, and benefit changes.
Cross-training for the complete payroll process in the absence of the Payroll Manager.
Assisting in monitoring reports to ensure ACA guidelines are met regarding hours worked.
Monitoring hours worked for MOSERS eligibility on part-time employees.
Responding to Division of Employment Security (unemployment) requests and correspondence.
Assisting in the electronic file maintenance process by scanning applicable payroll and HR documents.
Serving as backup for the HR Coordinator & Purchasing Specialist.
Assisting in general Human Resource related tasks and support as needed.
Performing other duties as assigned.