HR Payroll & Benefits Specialist

Aalberts Surface Technologies AA LLC•Lansing, MI

About The Position

The Payroll & Benefits Specialist supports the organization in several areas of payroll, benefits and human resources including administering employee records, ensuring compliance with laws and regulations, and responsible for processing payroll for the company.

Requirements

Knowledge base of HR related laws and regulations, compliance, and industry best practices
Experience with Microsoft Office products (Word, Excel, PowerPoint)
Strong sense of urgency and ability to maintain a high degree of confidentiality
Excellent follow-up and follow-through abilities
Creative and resourceful
Strong organizational and phone skills
Ability to take initiative with minimal supervision
Excellent customer service, interpersonal, and communication skills (oral and written)
Strong analytical and problem-solving analytical skills
High degree of professionalism and confidentiality
Demonstrated experience and ability handling multiple priorities
Strong organizational skills as well as being detail-oriented
Proven ability to work in a team environment with other employees
High School Diploma
Bachelor’s Degree (or equivalent) in Human Resources, Business, or related field (or equivalent combination of education and work experience)
Minimum 5 years of hands-on payroll experience; HR and benefits experience; Paylocity or similar payroll / time and attendance platform) experience preferred

Nice To Haves

Previous experience in working in multi-site organizations preferred
Previous experience with employee benefit enrollment, including new hire, open enrollment, and qualifying events
Previous experience in the administration of FMLA/Leave of Absence
HRIS knowledge and experience working with an external benefit broker
SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) certification credential

Responsibilities

Complete payroll processing according to company policies and procedures, and applicable wage and hour laws
Ensure all payroll updates including new hires, garnishments, terminations, resignations, leaves of absences, wage rate updates, address changes, and name changes are accurate and timely
Balance, reconcile, and manage recordkeeping
Respond to garnishment / withholding / benefits notices from Friend of the Court, etc.
Confirm accuracy of annual W-2 and 1095 statements and oversee distribution to employees
Prepare offer letters for production employees
Manage new employees through background check process
Main contact for pre-employment screening
Track and monitor pre-employment drug test and physicals and maintain in Medical folder.
Monitor and coordinate (approve) new hire’s start date.
Set up new hires in Paylocity’s Onboarding platform prior to their start date
Move all new hires from Onboarding platform into Payroll platform, confirming accuracy of all payroll data
Maintain I-9 active/termination forms for all locations
Monitor/approve 401(k) contributions / changes, track auto-enroll employees
Process benefit transactions and requests
Track and approve payments of benefits invoices
Communicate with benefits vendors
Coordinate data transfer to external vendors for services, premiums, and plan administration
Ensure accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information
Perform quality checks and audits of benefits-related data
Respond to 401(k) inquiries from managers and employees about enrollments, plan changes, and contribution amounts
Oversee COBRA administration with the company’s third-party administrator
Participate in benefits committees (health insurance and 401(k))
Notify Office Managers and external professional enrollers about newly eligible employees for health insurance benefits enrollment
Compile information requested for annual health insurance benefits census
Work with Paylocity to ensure good reporting for annual testing / census data
Assist with gathering data for annual 401(k) audit and Benefit Compensation statements
Prepare required reports for HR Leadership and benefits broker as necessary
Assist with the open enrollment process
Prepare, collect and organize data for audits
Visit facilities during Open Enrollment and other scheduled times throughout the year
Maintain electronic Personnel files for all employees
Maintain electronic Medical, Benefits, and Payroll files for all employees
Track and monitor random drug screen process, drug screens following workplace accidents, and file them accordingly
Maintain Paylocity self-service dashboard with relevant information / postings
Respond to verification of employment requests
Respond to unemployment insurance requests
Monitor and respond to STD/LTD claim information requests
Assist the VP of HR and Director of HR with daily functions and projects as required
All other duties and responsibilities as assigned