Payroll/HR Specialist

Virginia Information Technologies Agency

About The Position

The Virginia State Police (VSP) is seeking to hire a Payroll/HR Specialist in our Human Resources (HR) Division at our Administrative Headquarters in North Chesterfield, Virginia. The job duties for this position include but are not limited to: • Ensuring the integrity of time and absence/leave data entered by classified and wage staff into the Cardinal Human Capital Management (HCM) system for VSP. • Serving as first line support and subject matter expert for the HCM time and absence/leave management processes related to Employee Self Services (ESS) functions. About the Agency: We’re more than a law enforcement agency — we’re a team of problem-solvers, innovators, and public servants shaping Virginia’s future. At VSP, your skills make an impact that reaches every community across the Commonwealth. If you’re ready for meaningful work, real growth, and a supportive culture that feels like family, your next career starts here.

Requirements

Of basic business principles including organizational operations, administrative practices, and customer service standards.
Of payroll processing practices, including time reporting, earnings and deductions, and compliance with policies.
Of record keeping practices for maintaining accurate, auditable personnel and payroll documentation.
Of basic mathematics used in payroll calculations, auditing, reconciliations, and data verification.
Of timekeeping practices, absence management rules, and personnel policies and procedures.
In using Microsoft Office applications including Word, Excel, and Outlook, along with general office equipment.
In analyzing, monitoring, reconciling, and correcting HR, payroll, and timekeeping data.
In preparing and updating business processes, procedures, and training materials.
Strong written and verbal communication skills to effectively support employees, supervisors, managers, and internal stakeholders.
To train and provide onboarding support, including guiding employees through timekeeping, payroll processes, and ESS tools.
To multitask and apply strong organizational skills to manage multiple projects, deadlines, and issues simultaneously in a fast-paced environment.
To adjust to evolving systems, processes, and organizational needs.
To accurately enter, maintain, monitor, and reconcile data in automated HR, payroll, and timekeeping systems.
To track and review employee absences, leave balances, and time management records for completeness, accuracy, and compliance.
To resolve time reporting issues, including coding errors, exceptions, and leave-without-pay/pay-docking situations.
To assist in developing and editing business processes, standard operating procedures, and training materials.
To recommend workable solutions for ESS challenges and identify process improvements.
To communicate clearly, collaborate effectively, and work independently or as part of a team.
Directly related experience working in human resources, with knowledge of timekeeping practices and personnel policies and procedures.
This position requires travel when necessary to conduct training for Department customers.
Graduation from high school or equivalent.

Nice To Haves

Knowledge of Virginia Workers’ Compensation (WC), Family Medical Leave Act (FMLA), disability programs, and related leave programs for analyzing timekeeping exceptions and coding validation preferred.
Knowledge of automated HR, payroll, and time and attendance systems such as Cardinal HCM preferred.

Responsibilities

Ensuring the integrity of time and absence/leave data entered by classified and wage staff into the Cardinal Human Capital Management (HCM) system for VSP.
Serving as first line support and subject matter expert for the HCM time and absence/leave management processes related to Employee Self Services (ESS) functions.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume