Payroll & Benefits Specialist

Icy Strait Point LLC•Juneau, AK

18h•Hybrid

About The Position

The Payroll & Benefits Specialist supports the accurate, timely, and compliant processing of payroll for Huna Totem Corporation and its subsidiary entities, covering a workforce of 500+ employees across seasonal and year-round operations. This role coordinates closely with Human Resources, Finance, and ADP to ensure all personnel actions, time records, and benefit elections are properly documented, approved, and reflected in payroll systems. The position requires a high level of accuracy, discretion, and adherence to regulatory requirements.

Requirements

Associate’s or Bachelor’s degree in Accounting, Business Administration, or Human Resources preferred
2–6 years of payroll administration experience supporting a workforce of 300+ employees
Proficiency with payroll and timekeeping systems (ADP required)
Advanced Excel skills for reconciliation and reporting
Knowledge of payroll tax, wage and hour laws, and benefit administration
Ability to integrate payroll data with HRIS and accounting systems
Strong attention to detail and accuracy
Effective organization and time management skills
Ability to maintain confidentiality
Clear and professional communication skills

Nice To Haves

Experience with multi-entity or seasonal workforces preferred
ADP Workforce Now experience strongly preferred

Responsibilities

Assist in processing bi-weekly payrolls in ADP Workforce Now across multiple entities
Review timecards and exception reports for accuracy and compliance
Ensure timely payroll submission and funding
Validate earnings, deductions, taxes, and benefit elections
Process off-cycle payrolls, adjustments, and corrections
Process personnel actions in ADP, including hires, terminations, pay changes, and job changes
Verify all payroll-related actions are approved and properly documented
Maintain accurate employee master data
Coordinate with Human Resources to resolve payroll discrepancies
Ensure compliance with federal, state, and local payroll regulations
Monitor overtime calculations and Alaska labor law requirements
Support ACA tracking, garnishments, and workers’ compensation reporting
Maintain payroll controls, procedures, and documentation
Prepare payroll registers, funding reports, and audit documentation
Reconcile payroll to the general ledger and benefit invoices
Support month-end and year-end close processes
Assist with year-end tax reporting, including W-2 processing
Provide payroll data for audits, budgeting, and financial analysis
Maintain and update payroll procedures and documentation
Identify and implement process improvements
Support system upgrades and integrations
Respond to employee payroll inquiries
Research and resolve discrepancies
Perform other duties as assigned