HR Payroll and Process Specialist

Maas Energy Works • Redding, CA

2d • Onsite

About The Position

The Department of Culture & Talent is seeking a highly organized, detail-oriented, and data-driven HR Administrator with strong administrative, analytical, interpersonal, and financial skills. In addition to managing payroll processing, tax compliance, and employee benefits administration, this role will contribute to policy development, foster employee engagement initiatives, and ensure clear, professional communication across the organization. This position also leverages HR data to inform decisions, generate insights on workforce trends, and enhance HR processes and outcomes. The HR Administrator serves as the primary contact for payroll-related questions, leave management, and retirement plan processing, while supporting compliance and driving a positive workplace culture.

Requirements

• Associate's or Bachelor's degree in Human Resources, Accounting, Business Administration, or a related field, OR equivalent work experience.
• 2+ years of experience in payroll, HR administration, accounting, or a similarly detail-heavy administrative role.
• Strong communication skills with the ability to craft clear, professional messaging, collaborate across teams, and present data insights to both technical and non-technical audiences.
• Proficiency with payroll software (Dayforce, ADP, Paylocity, or similar) and HRIS platforms.
• Microsoft Excel skills such as pivot tables, formulas, and data analysis; experience with data visualization tools (e.g., Power BI) is a plus.
• Knowledge of federal, state, and local payroll, labor, and tax regulations; experience with retirement plan administration (401(k), 5500 compliance) is a plus.
• Strong analytical and critical thinking skills, including the ability to identify trends and translate data into actionable insights.
• Ability to troubleshoot payroll discrepancies and reconcile financial data accurately.
• Strong organizational and problem-solving skills with a high level of attention to detail.
• Commitment to maintaining confidentiality and integrity when handling sensitive information.
• Proactive mindset with a willingness to learn, improve processes, and leverage data to drive continuous improvement.

Nice To Haves

• Experience with data visualization tools (e.g., Power BI)
• Experience with retirement plan administration (401(k), 5500 compliance)

Responsibilities

• Administer semi-monthly payroll, review timesheets, process pay adjustments, garnishments, and maintain employee payroll benefit elections.
• Create new tax accounts as needed (federal, state and local), reconcile payments and filings, prepare W-2s, and 1099s as needed.
• Provide payroll documentation for internal and external audits, prevailing wage reporting; compile and analyze HR-related data from systems such as Dayforce or Power BI to support reporting and compliance.
• Process contributions, enrollments, distributions, rollovers, and collaborate with Vanguard to complete compliance testing.
• Coordinate paid leave, disability, and unemployment claims, ensure compliance with overlapping leave policies, and support employees with forms and return-to-work requirements.
• Oversee benefit programs including tuition reimbursement, travel fund programs, charitable giving, and other company-supported programs; conduct benefit audits and reconciliations.
• Respond to payroll-related inquiries and provide resources and communication regarding pay, benefits, and tax matters.
• Process payroll-related documentation for new hires and separating employees, including final paychecks, direct deposits, and termination recordkeeping.
• Draft, update, and maintain HR policies and procedures to ensure compliance and clarity across the organization.
• Support initiatives that promote a positive workplace culture, including recognition programs and engagement activities; analyze engagement data and feedback to identify trends and recommend improvements.
• Create clear, professional communications regarding HR policies, benefits, and organizational updates.
• Collect, structure, and interpret HR data to identify trends, support decision-making, and improve HR processes and strategic outcomes.

Benefits

• Three weeks paid vacation
• Eight and a half paid holidays per year
• Two paid flexible holidays per year
• ICHRA Health Insurance Reimbursement
• 100% Prestige Urgent Care for employees and dependents
• 100% Employer-paid Dental & Vision Insurance for employees and dependents
• 100% Employer-paid Life Insurance
• Additional benefits accrue over the first 3–24 months, including increased PTO, 401(k) with matching, and quarterly profit share

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree