HR Operations Specialist

Face Reality•San Ramon, CA

21h•$38 - $41•Hybrid

About The Position

We are a fast‑growing professional skincare company in the early stages of scaling our business and team. As we grow, we are building thoughtful, compliant, and people‑centered HR operations that support our employees and enable sustainable growth. This role is critical to establishing strong HR fundamentals while remaining flexible and scrappy in a fast paced environment. The HR Operations Specialist owns the day‑to-day execution of core HR processes across the employee lifecycle. This role is ideal for someone who thrives in a build‑as‑you‑go environment, enjoys creating structure, and can balance compliance, efficiency, and employee experience. You will serve as the operational backbone of HR, ensuring accuracy, consistency, and scalability as the company grows.. Please note that this is a hybrid position working out of our corporate office in San Ramon, CA every Tuesday - Thursday and working remotely Mondays and Fridays. .

Requirements

Bachelor’s Degree in Human Resources, Business, or related field
4–6 years of experience in HR operations, HR administration, or People Operations
Strong working knowledge of HR compliance basics and employee lifecycle management
Experience supporting payroll, benefits, and HRIS systems (Rippling
Exceptional attention to detail and ability to manage sensitive information with discretion
Extensive knowledge of California employment laws with familiarity of employment laws in other states
Strong written and verbal communication skills
Highly organized, reliable, and proactive
Practical, solutions‑oriented mindset (progress over perfection)

Nice To Haves

Experience in a startup, early‑stage, or fast‑scaling company
HR certification (PHR, SHRM‑CP) a plus but not required

Responsibilities

Own and execute end‑to-end employee lifecycle processes including onboarding, off-boarding, job changes, and employee data updates
HRIS (Rippling) strategy (final approval with VP, HR), data integrity, oversight and systems governance
Maintain accurate and confidential employee records in Rippling and across our benefits systems
Manage relationships with HR vendors (benefit brokers, HRIS providers, background check provider, etc.)
Serve as the first point of contact for routine employee HR questions, escalating complex, high-risk issues to Senior HR Manager and/or VP, HR as appropriate
Ensure HR practices comply with federal, state, and local employment laws (including wage & hour, I‑9s, personnel files, and required postings). Strong focus on California but expanding to multi-state locations
Owns audits, workers’ compensation reporting, and documentation requests
Responsible for drafting and maintaining HR policies, procedures, and employee handbook updates
Partner with Payroll Manager (Payroll is owned by Payroll Manager) and benefits providers to ensure accurate processing and timely issue resolution
Responsible for benefits compliance
Manage benefits enrollments, changes, and terminations; support open enrollment activities
Responsible for compensation administration and audits
Build, document, and improve HR workflows that are practical for a small but growing organization
Identify opportunities to automate or streamline manual processes without adding unnecessary complexity
Support HR projects related to growth, system implementation, or organizational changes
Administers employee recognition programs
Serves as HR representative on company safety team
Administration and execution of the company’s Health and Wellness program
Support performance management cycles, employee feedback processes, and engagement initiatives