Operations & HR Specialist

VIRALHOG LLC•Bozeman, MT

About The Position

The Operations & HR Specialist is a "hub" role designed for a versatile professional who enjoys variety. One hour, you might be onboarding a new hire or navigating multi-state compliance; the next, you might be troubleshooting a workstation or managing office vendor relationships. You will oversee the lifecycle of HR operations—including payroll, benefits, and compliance—while providing essential support for office operations and light IT needs. Reporting to the Chief Content Officer while advising Board members, you will ensure our team has the tools and environment they need to succeed.

Requirements

HR & Compliance
Regulatory Oversight: Maintain a current understanding of legal requirements, including the Montana WDEA and multi-state labor laws.
Policy Management: Administer and update the Employee Handbook and company policies to ensure ongoing compliance.
Employee Relations: Manage the full employee lifecycle, including recruiting, interviewing, coaching, and conflict resolution.
Records Management: Maintain accurate, up-to-date digital employee files within the HRIS.
Payroll & Benefits
Payroll Processing: Execute bi-weekly payroll and conduct all related reporting.
Benefits Administration: Manage the ICHRA platform, 401(k) funding, and annual open enrollment in partnership with our brokers.
Financial Support: Itemize and prepare HR-related invoices for the Accounting department.
Operations & IT Support
Onboarding/Offboarding: Lead the logistical side of hiring, including equipment setup and software access.
Light IT Support: Provide basic troubleshooting for office hardware and software (G Suite, Slack, workstations).
Office Management: Manage office-related purchasing, supplies, and vendor relationships.
Cross-Functional Support: Provide administrative assistance to other departments as needed to ensure overall company agility.

Nice To Haves

Experience: 3–5+ years in an HR, Operations, or extensive Office Management role preferred.
Compliance Knowledge: Familiarity with federal and state employment laws.
Tech Savvy: Comfortable with HRIS platforms (Paylocity experience is a plus) and providing basic IT troubleshooting.
Soft Skills: High level of integrity and confidentiality; ability to work independently in a "department of one" capacity.
Communication: Strong interpersonal skills with the ability to collaborate with the Executive Board and department heads.

Responsibilities

Regulatory Oversight: Maintain a current understanding of legal requirements, including the Montana WDEA and multi-state labor laws.
Policy Management: Administer and update the Employee Handbook and company policies to ensure ongoing compliance.
Employee Relations: Manage the full employee lifecycle, including recruiting, interviewing, coaching, and conflict resolution.
Records Management: Maintain accurate, up-to-date digital employee files within the HRIS.
Payroll Processing: Execute bi-weekly payroll and conduct all related reporting.
Benefits Administration: Manage the ICHRA platform, 401(k) funding, and annual open enrollment in partnership with our brokers.
Financial Support: Itemize and prepare HR-related invoices for the Accounting department.
Onboarding/Offboarding: Lead the logistical side of hiring, including equipment setup and software access.
Light IT Support: Provide basic troubleshooting for office hardware and software (G Suite, Slack, workstations).
Office Management: Manage office-related purchasing, supplies, and vendor relationships.
Cross-Functional Support: Provide administrative assistance to other departments as needed to ensure overall company agility.