HR Operations (Part Time)

Thetaray•New York, NY

41d•$55,000 - $65,000•Onsite

About The Position

ThetaRay is seeking a HR Operations Manager, US to join our HR team in our New York office. This role combines human resources support with office operation management, ensuring smooth day-to-day operations while serving as a key focal point for our US-based employees and leadership.

Requirements

Minimum 2 years of experience in an HR role.
Availability to work on-site from the company office in New York 3 days a week (Mondays, Tuesdays, and Thursdays).
Prior experience as HR generalist/ operations manager , preferably in multi-national and fast-paced environments.
Strong interpersonal skills with the ability to influence culture and foster team alignment.
Ability to handle multiple support-related tasks with a customer-service mindset.
Strong organizational skills, discretion, and attention to detail.
Excellent verbal and written English communication skills; second language a plus.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), AI productivity tools, and other advanced web-based platforms.
Proactiveness and willingness to learn and take on new responsibilities.

Nice To Haves

Experience in recruitment processes - advantage.

Responsibilities

Serve as the first point of contact for HR-related questions from US-based employees.
Support employee lifecycle processes: onboarding, offboarding, and maintaining employee records.
Partner with HRBP to ensure compliance with US labor laws and company policies.
Assist with recruitment coordination, including scheduling interviews and liaising with candidates.
Help manage PTO tracking, benefits inquiries, policies and employee engagement initiatives.
Championing company culture by driving alignment, employee satisfaction, and engagement. Lead activities that strengthen workplace spirit, including team-building, recognition, and local employee events.
Act as a trusted advisor to employees, ensuring open communication and a positive employee experience.
Oversee day-to-day office and facilities operations, including administrative support, supplies, vendors, and general maintenance.
Manage calendars and scheduling for C-level executives.
Coordinate domestic and international travel (flights, hotels, transportation, etc.).
Handle purchasing: open requisitions, communicate with suppliers, issue and send purchase orders, and follow up.
Collect supplier invoices, verify accuracy and approvals, and coordinate with the HQ finance team to ensure timely payments.
Maintain confidentiality around projects, correspondence, and sensitive company information.