EMPLOYMENT SPECIALIST - (part-time/temporary)

Brigham Young University • Provo, UT

2d • $16 - $19 • Hybrid

About The Position

The HR Operations I-9 Specialist (Temporary) supports the university's onboarding process by ensuring compliance with federal employment eligibility verification requirements. This position is responsible for conducting virtual and in-person Form I-9 appointments, reviewing employment authorization documentation, assisting new hires through the I-9 process, and maintaining accurate, confidential employee records. The ideal candidate is detail-oriented, organized, and committed to providing excellent customer service while ensuring compliance with federal regulations and university policies.

Requirements

• Strong attention to detail with excellent organizational and time management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage confidential and sensitive information with professionalism and discretion.
• Proficiency with Microsoft Office Suite, email, scheduling systems, and online document management tools.
• Ability to work independently while following established procedures and meeting deadlines.

Nice To Haves

• Previous experience in human resources, onboarding, administrative support, customer service, or higher education.
• Experience working with Form I-9, E-Verify, HRIS, or electronic onboarding systems.
• Familiarity with federal employment eligibility verification requirements and I-9 compliance is preferred but not required.

Responsibilities

• Conduct virtual and in-person Form I-9 appointments with newly hired employees in accordance with federal employment eligibility verification requirements.
• Guide employees through the completion of Form I-9, ensuring Section 1 and Section 2 are completed accurately and within required timelines.
• Examine employment authorization and identity documents for authenticity, completeness, and compliance with federal Form I-9 requirements.
• Review completed Form I-9s for accuracy, completeness, and compliance, identifying and correcting errors when appropriate.
• Communicate professionally with new hires, hiring departments, and campus partners regarding I-9 requirements, appointment scheduling, and onboarding procedures.
• Escalate complex documentation, compliance concerns, or employment eligibility issues to appropriate HR staff.
• Support Social Security Number (SSN) validation processes by reviewing employee information for accuracy, identifying discrepancies, and partnering with HRIS or Payroll to resolve issues as needed.
• Perform other HR Operations and onboarding duties as assigned.

Benefits

• Employee assistance program, available to the employee and all members of their household
• Access to the library
• Free on-campus parking
• Free UTA pass
• Discounts at the BYU Store and for many events at BYU

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed