HR Operations Assistant (m/f/d)

Open-Xchange • Palo Alto, CA

15h • Remote

About The Position

Are you a motivated HR Operations Assistant ready to support HR administration for our U.S. colleagues and streamline local HR processes?At Open-Xchange, we develop and deliver open-source communication and collaboration technologies for email and DNS security that connect millions of people worldwide and enable digital sovereignty.

This part-time remote position with approximately 20 hours per week is part of the People / Human Resources team. You will support our HR operations in the United States and serve as a key point of contact for U.S.-specific HR topics. While the People team is primarily based in Germany, this role provides hands-on support from within the U.S. for local HR administration, compliance, and day-to-day operations.

Requirements

• Bachelor’s degree in a related field preferred, or an equivalent combination of education and previous experience in HR administration, operations, or a similar role
• Knowledge of labor law and HR best practices.
• Strong organizational and time-management skills with a high attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong English communication skills and a collaborative, reliable, and solution-oriented working style.
• Intrinsic motivation to take ownership while contributing effectively to a team environment.
• Comfortable working in a remote-first environment with multicultural teams across different time zones.

Responsibilities

• Manage employee records, contracts, and core HR documentation, maintaining data accuracy in HR systems and preparing reports and dashboards as needed.
• Support payroll preparation, benefits administration (e.g 401K and insurance enrollment), and leave management.
• Maintain HR systems and ensure data accuracy.
• Coordinate onboarding and offboarding processes.
• Support day-to-day HR operations, administrative processes, and employee inquiries.
• Ensure compliance with federal and state-specific employment laws and regulations (e.g. paid family leave, state disability insurance, unemployment insurance) across multiple US states.
• Coordinate and ensure smooth communication with external partners and service providers as needed.
• Ensure adherence to internal policies, labor law requirements, and data protection standards.

Benefits

• The flexibility to work 100% remotely ensures a work environment that suits you best.
• Flexible working hours that allow you to successfully combine your home and family responsibilities with work.
• Getting together in-person for workshops and fun team events.
• Time off to volunteer – and mental health support when you need it.
• We provide financial relief through corporate benefits and a subsidy for ergonomic chairs and desks.
• We can discuss further location-related benefits together in an initial talk.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level