HR & Office Coordinator

Worldwide Mission Critical LLC•Plano, TX

14h•Onsite

About The Position

The HR & Office Coordinator supports the HR function across administrative, onboarding, and compliance-related tasks, while also serving as the on-site point of contact for the Dallas office. This role is responsible for guest and new hire experience, day-to-day administrative support, and coordination of recurring HR processes. This person will work closely with the HR Manager and local office leaders, providing a professional, welcoming presence for in-person interactions while building the operational foundation needed for future growth within the department.

Requirements

Bachelor’s degree preferred; high school diploma required.
Ability and willingness to be on-site 5 days a week in Plano, TX.
6+ months to 3 years of administrative and/or HR experience (internship experience counts).
Familiarity with HRIS systems (Paylocity experience a plus).
Basic understanding of labor law concepts, with interest in staying current on HR practices.
Detail-oriented with strong analytical and problem-solving skills.
Service-minded team player, with a focus on accuracy and timeliness.
Strong written and verbal communication skills.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint).
Comfortable managing multiple recurring deadlines while working independently day-to-day, under remote guidance from the HR Manager.

Nice To Haves

Paylocity experience a plus

Responsibilities

Serve as the on-site point of contact for the Dallas office, including welcoming new hires and guests.
Manage office access (key fobs, guest coordination) and ensure required labor law postings are current.
Handle incoming packages and deliveries, general office upkeep, and IT ticket submissions for new hire equipment needs.
Coordinate office supplies, vendor relationships, and swag inventory for the Dallas office.
Prepare new hire workspaces and laptops ahead of start dates.
Support a smooth first-day experience, including office tours, headshots, and welcome lunches.
Coordinate offboarding logistics for Dallas-based departures, including equipment return and shipping to IT.
Coordinate new hire paperwork (I-9, background checks) and serve as backup for scheduling onboarding sessions.
Assign and track completion of required trainings (e.g., OSHA, anti-harassment) and maintain the training log.
Maintain the HRIS (Paylocity) and support related Ajera updates across all employee life-cycle processes.
Track, file, and audit employee compliance documentation, ensuring electronic files remain accurate and up to date; assist with related HR reporting and audit requests.
Support benefits administration, including open enrollment logistics.
Support workers’ comp claim intake and documentation.
Draft routine internal communications and support scheduling for HR-led meetings.
Support the recruiting team with staffing-related activities, including scheduling interviews.
Respond to employment verification requests.
Support performance review cycle logistics, including reminders and tracking submission status.
Help maintain the employee handbook and HR SharePoint content.
Support employee engagement initiatives and company-wide events.
Maintain strict confidentiality regarding all HR-related matters and documentation.
Complete additional projects as requested by the HR Manager and local office leaders.