HR/Office Coordinator

Barry-Wehmiller•Alden, NY

31d•$21 - $29•Onsite

About The Position

About Us: Headquartered in St. Louis, MO, USA, Afinitas is the global market leader for pipe and precast concrete equipment, forming systems and concrete accessories used to build the world’s critical transportation, water and utility infrastructure systems. Afinitas is known for the innovative technologies and services it provides through its trusted HawkeyePedershaab, BFS, New Hampton Metal Fab and other well-known brands, which customers have relied upon for decades. Afinitas is a part of BW Forsyth Partners, LLC, the investment arm of Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Job Description: ESSENTIAL FUNCTIONS & RESPONSIBLITIES Support the full cycle recruitment process; including sourcing, managing job postings, reviewing applications, prescreening applicants, scheduling interviews, coordinating pre-employment tests, preparing and extending employment offers, and onboarding new team members Ensure a welcoming and thorough new hire process; assisting new team members with completion of new hire documentation, policy review and acknowledgement, benefit enrollment activities, securing appropriate PPE, and other related new hire needs Provide team member support in Workday system when questions arise regarding time off requests, benefit changes, updates to personal profiles, etc. Ensure communication of Workday compliance training or policy acknowledgement requirements to team members and leaders, while also tracking and reporting site progress Manage team member data changes (role, compensation, reporting) as applicable, updating and correcting when necessary; establish procedures to ensure data is accurate and records are properly updated Coordinate meetings and events for internal and external groups (scheduling, catering, room setup, etc.) Under the guidance and instructions of IT department, provide technical support for company equipment, initiate password resets when requested, support the setup of new equipment and work as a liaison with the offsite IT team for advanced troubleshooting or areas that require additional technical support Maintains OSHA and other safety-related documentation and logs; provide administrative support to location safety committees and ensures the follow-up to tasks related to accidents Facilitates and/or schedules facility or system repair requests as required; maintains the site security system which includes ensuring badge access and related security equipment (cameras, fire alarms, sprinklers) are operational and related system documentation is current; maintains a security access log which often includes maintaining alarm codes, key issuance, safe access, and specific access privileges Coordinate vendors for services to maintain and care for the shop and office (i.e. cleaning, snow removal, grass cutting, etc.) As needed by payroll department, check on timesheet completion by site team members to ensure timely processing of each payroll run Additional duties as required; a portion of this role relies on the individual’s ability to be flexible as needed and add value where they see an opportunity

Requirements

Associate’s or Bachelor’s degree in HR management, business, or related discipline preferred
At least 2 years of related experience preferred, optimally in a manufacturing environment required
Excellent written and verbal communication skills
Ability to maintain high levels of confidentiality and security regarding private employee information
Strong computer skills, proficient in MS Office, and comfortable with learning & using internal software applications
Ability to work independently to successfully complete multiple projects, as well as in a team environment
Excellent interpersonal skills, with ability to develop/maintain credibility and cooperative working relationships at every organizational level
Demonstrated organizational skills with excellent attention to detail and diligent task follow-through
Strong adaptability, flexibility, and resourcefulness

Responsibilities

Support the full cycle recruitment process; including sourcing, managing job postings, reviewing applications, prescreening applicants, scheduling interviews, coordinating pre-employment tests, preparing and extending employment offers, and onboarding new team members
Ensure a welcoming and thorough new hire process; assisting new team members with completion of new hire documentation, policy review and acknowledgement, benefit enrollment activities, securing appropriate PPE, and other related new hire needs
Provide team member support in Workday system when questions arise regarding time off requests, benefit changes, updates to personal profiles, etc.
Ensure communication of Workday compliance training or policy acknowledgement requirements to team members and leaders, while also tracking and reporting site progress
Manage team member data changes (role, compensation, reporting) as applicable, updating and correcting when necessary; establish procedures to ensure data is accurate and records are properly updated
Coordinate meetings and events for internal and external groups (scheduling, catering, room setup, etc.)
Under the guidance and instructions of IT department, provide technical support for company equipment, initiate password resets when requested, support the setup of new equipment and work as a liaison with the offsite IT team for advanced troubleshooting or areas that require additional technical support
Maintains OSHA and other safety-related documentation and logs; provide administrative support to location safety committees and ensures the follow-up to tasks related to accidents
Facilitates and/or schedules facility or system repair requests as required; maintains the site security system which includes ensuring badge access and related security equipment (cameras, fire alarms, sprinklers) are operational and related system documentation is current; maintains a security access log which often includes maintaining alarm codes, key issuance, safe access, and specific access privileges
Coordinate vendors for services to maintain and care for the shop and office (i.e. cleaning, snow removal, grass cutting, etc.)
As needed by payroll department, check on timesheet completion by site team members to ensure timely processing of each payroll run
Additional duties as required; a portion of this role relies on the individual’s ability to be flexible as needed and add value where they see an opportunity