HR & Office Administrator

Collier Aerospace•Newport News, VA

12d•Onsite

About The Position

We are seeking a motivated and detail-oriented individual to join the Collier Aerospace business team. In this role, you will support the day-to-day people operations and administrative needs of a growing, small company. The HR & Office Administrator serves as the primary point of contact for basic HR processes, employee support, and office operations, while also providing general administrative assistance across the organization. Join a passionate team, have a real impact on small business operations, and help drive us as we continue to grow within the aerospace and software industry! This role is ideal for someone who enjoys wearing many hats, supporting people, and keeping operations running smoothly and organized in a growing organization.

Requirements

Associate’s or Bachelor’s degree in Human Resources, Business Administration, Operations, Communications, or a related field preferred, or equivalent relevant professional experience.
Familiarity with basic HR and office processes, such as onboarding support, employee records, and scheduling.
Strong organizational skills and attention to detail when managing documentation and internal data.
Ability to handle confidential and sensitive employee, company, and financial information with discretion and professionalism.
Proficiency with common business tools, including email, calendars, document management systems and spreadsheets for tracking data and basic reporting.
Comfortable learning and working within internal systems and platforms (Rippling, QuickBooks, DocuSign, internal CRM, etc.).
Strong verbal and written communication skills, with a professional and service-oriented approach to employee support.
Reliable, adaptable, and comfortable supporting multiple tasks in a small-team environment.

Nice To Haves

Experience in an administrative, HR support, or office coordination role.
Experience coordinating schedules, travel, or office logistics.
Prior experience in a small business or growing organization.

Responsibilities

Serve as the primary administrator for basic HR processes and employee records across the entire employee lifecycle.
Support recruiting events and hiring efforts (materials, job postings, interviewing, communication to candidates, final job offers).
Lead new-hire employee onboarding and benefit administration (paperwork, company processes, coordination).
Administer annual open enrollment and benefit changes (medical, dental, vision, STD, LTD, Life Insurance, etc.).
Manage time tracking, PTO policies, and payroll administration within HRIS, Rippling.
Coordinator and grow employee engagement, recognition, and development efforts.
Act as a first point of contact for general HR questions from employees, candidates, or HR vendors.
Oversee day-to-day office operations (mail, email inboxes, suppliers, vendor forms/reports).
Maintain office organization to ensure a smooth, welcoming workplace experience.
Contributing to business team discussions and tasks to support the organization (customer sales, marketing, finance, analytics, HR, etc.).
Submit annual business reports, surveys, and requirements to stay in compliance with federal and state laws.
Update and maintain necessary documentation where needed (price sheets, certificates of insurance, partner renewals, agreements, DocuSign templates, etc.).
Prepare reports, track data, and assist with documentation as needed (employee records, financial statements, business information, contracts, etc.).
Book company travel arrangements for employees that is in-line with company policy (hotels, flights, rental cars, etc.).
Assist with planning and coordination of company events (tradeshows, career fairs, external customer events, internal employee events).
Provide general administrative support to leadership and teams.