HR Administrator

URBAN LEAGUE OF PORTLAND • Portland, OR

2d • $29 - $34 • Hybrid

About The Position

The Urban League of Portland's mission is to help empower African Americans and others to achieve equality in education, employment and economic security. The HR Administrator will assist with daily financial and administrative activities, providing overall operational support to the organization. The individual will help maintain the organization by ensuring that internal processes are efficient, current, and followed. This role will adhere to all Urban League of Portland’s policies and support the goals of the organization, including maintaining the confidentiality of sensitive information.

Requirements

• Ability to manage and meet goals from a fiscal management perspective.
• Fundamental understanding of accounting procedures and processes.
• Ability to use Microsoft Office Suite and familiarity with Applicant Tracking Systems, HRIS, and/or payroll software- preferred.
• Effective writing, speaking, and analytical skills.
• Ability to work independently and accurately with close attention to detail.
• Ability to maintain confidentiality of sensitive information.
• Available to work occasional evenings and weekends- as required.
• Excellent organizational skills with the ability to meet deadlines.
• Creative, result-oriented, self-starting, willing to learn, and able to manage multiple ongoing projects.
• Minimum two-year Associates college degree or equivalent experience- preferred.
• Experience with general business operations, payroll, human resources, and/or bookkeeping- required.
• Ability to manage and meet goals from a fiscal management perspective.
• Experience working with accounting systems in non-profit organizations.

Nice To Haves

• Experience with Payroll Systems (Paychex, Paycom)- preferred.

Responsibilities

• Payroll Support Responsible for timely and accurately processing the league's bi-weekly payroll.
• Will ensure the accuracy of and process payroll documents.
• Process employee data for new hires, changes, additional earnings, etc.
• Review employee time in the time system and communicate with managers to accurately record employee hours.
• Utilize procurement system to accurately review, enter and transmit payment of Employee Reimbursements with the bi-weekly payroll.
• Update and maintain accounting journals, ledgers and other records relating to payroll, PTO, Accrued time off, employee pay and cost allocation.
• Processes employee time & attendance data to payroll and reconcile variances.
• Approve and release time in the time system.
• Maintain the accuracy of Paycom’s PTO records.
• Responsible for maintaining employee pay structure, making changes to employee program/class codes according to Personnel Action Forms.
• Assists employees in registering for/ resetting access to the online portal.
• Assist in maintaining vendor contact for payroll and recruiting and other HR related activities.
• Compile data, prepare various reports, and verify financial reports as needed.
• Responsible for month-end duties including approving HR related invoices and ensuring timely payment, submitting payroll accrual (with management approval) and general ledger reconciliation.
• General support for the financial processes for the organization.
• HR Support Assist HR dept with employee onboarding (reviewing onboarding checklist, ensure employee is properly setup in Payroll system, and assist with all documentation for new hire collected)
• Ensure employees are accurately enrolled in benefits, audit the monthly invoices, and communicate with vendors as necessary to remove/add benefits. Benefits include medical, dental, 401k, etc.
• Assist HR with employee offboarding; this may include removing employees' access to technologies, benefits, helping transition to COBRA, etc.
• General support for the human resources processes for the organization.
• Contribute to the overall team effort by maintaining a positive attitude and completing other duties as assigned.

Benefits

• Within your first year of employment the Urban League of Portland is excited to offer the following benefits after 60 days of successful employment:
• Employee-paid health, vision, and dental insurance for the employee at 100% plus 100% coverage for families with HMO plans. PPO plans start at $29.89 per individual plan.
• 21 days of PTO in your first year
• 12 paid holidays
• Disability insurance
• Employee assistance program
• Life Insurance
• The ability to plan and volunteer in engaging community events.
• The ability to serve your community through a culturally specific lens.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree