HR Office Administrator

CDI•Rock Hill, SC

2d•Onsite

About The Position

CDI HR Office Administrator This person helps out the HR Manager and the company with basic office tasks. No supervisory responsibilities What you'll be doing: Regular office duties like typing, filing, and filling income verification forms. Manages all office machines: copiers, scanners, phones, computers, etc. Being the friendly face at the front desk, greeting visitors and job applicants. Answering calls, providing exceptional customer service, handling inquiries, directing them to the right people, and taking messages. Helping employees with basic HR questions. Assisting HR manager with the yearly benefits enrollment. Prepping spreadsheets, letters, memos, forms, and entering data/making reports. Doing audits in Paylocity and Nexben when asked. Handling incoming and outgoing mail. Keeping filing systems (paper or digital) in order. Managing and ordering office supplies, making sure everyone has what they need. Keeping the office, supply closet, and the breakroom tidy. Reviewing and approving outgoing order invoices daily. Other random duties and projects as they come up. 5 Essential Functions of this Position: Phone Support and Exceptional Customer Service: The Office Admin answers calls throughout the day. They will answer customer questions, provide information as needed, or transfer calls to the appropriate department. They will greet all customers, employees, and vendors who come into the office HR Office Manager Support: The Office Admin will assist with HR tasks as assigned by the HR Office Manager. This can include but is not limited to: Running reports, adding documents to employee files, benefits support, and answering 1st tier HR questions. Office and Breakroom Management: The Office Admin will maintain the office environment by ensuring items are stocked, clean, and organized. If stock is running low, the Office Admin will connect with the appropriate person to ensure that new stock is ordered. They will maintain the breakroom and ensure items are stocked throughout the day. Admin to all: The Office Admin will take on administrative tasks from all departments as needed in order to free up time for the employees within those departments. Employee Engagement: The Office Admin will work with the Fun Committee to champion employee engagement events. They will plan events, complete administrative tasks associated with events, and purchase any items needed before each event. They will work with all relevant departments to ensure events are inclusive of all departments, occur frequently, and stay on budget.

Requirements

Great communication skills, both talking and writing.
Awesome people skills and customer service.
Super organized and pays attention to details.
Good at managing time and meeting deadlines.
Comfortable with excel, Google/Microsoft Office Suite.
Mostly sitting at a desk in the Rock Hill, SC office, light cleaning, organization of breakroom and storage closet, working on a computer.
Might need to lift up to 15 pounds sometimes.

Responsibilities

Typing, filing, and filling income verification forms
Managing office machines: copiers, scanners, phones, computers, etc.
Greeting visitors and job applicants
Answering calls, providing customer service, handling inquiries, directing calls, and taking messages
Helping employees with basic HR questions
Assisting HR manager with benefits enrollment
Prepping spreadsheets, letters, memos, forms, and entering data/making reports
Doing audits in Paylocity and Nexben when asked
Handling incoming and outgoing mail
Keeping filing systems (paper or digital) in order
Managing and ordering office supplies
Keeping the office, supply closet, and the breakroom tidy
Reviewing and approving outgoing order invoices daily
Planning employee engagement events