HR & Office Coordinator

NEW HAVEN YOUTH AND • Vista, CA

4h

About The Position

The HR & Office Coordinator supports the HR Director in managing recruitment, onboarding, HR administration, compliance, benefits coordination (including open enrollment), payroll processing support, and daily office operations. This role ensures hiring processes run efficiently, employee records are accurate and compliant, and the office environment operates smoothly.

The ideal candidate is highly organized, proactive, and trusted to manage confidential HR and employee data with discretion, accuracy, and care.

Requirements

• Bachelor’s degree required
• 5 years of HR or administrative experience preferred
• Experience supporting recruitment, onboarding, and HR compliance processes
• Strong organizational skills with exceptional attention to detail
• Professional judgment and ability to handle sensitive information confidentially
• Proficiency in HRIS systems (e.g., ADP) and Microsoft Office
• Strong communication and interpersonal skills

Responsibilities

• Coordinate full-cycle recruitment activities, including job postings, candidate screening, interview scheduling, and applicant communication
• Partner with hiring managers to support staffing needs and maintain recruitment timelines
• Prepare offer letters and coordinate background checks and Live Scan procedures
• Facilitate new hire onboarding and orientation
• Maintain employee records in ADP and benefits provider systems
• Process new hires, status changes, and terminations in coordination with payroll (ECNs and system updates)
• Support benefits administration, including open enrollment coordination and employee inquiries
• Serve as liaison between employees and benefit providers
• Maintain OSHA logs and support workplace safety compliance
• Support workers’ compensation documentation and reporting
• Participate in facility safety committee initiatives
• Generate HR reports and maintain accurate personnel documentation
• Identify opportunities to improve HR processes and workflow efficiency
• Manage front office operations and serve as the first point of contact for students, families, counselors, and visitors
• Oversee key distribution and ensure accountability
• Track and collect required compliance documentation (e.g., meal period tracking sheets)
• Maintain a professional, organized, and welcoming office environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level