HR Office Coordinator

Orange County Fair and Events Center•Costa Mesa, CA

18h•$20•Onsite

About The Position

The OC Fair & Event Center (OCFEC) is seeking a highly motivated individual looking to pursue a career in Human Resources (HR) to fill the entry level position of HR Coordinator. In preparation for the annual OC Fair and year-round events, the HR Coordinator provides administrative assistance and performs a variety of tasks designed to develop technical skills.

Requirements

College graduate in a relevant field or pursuing a Bachelor’s or Master’s degree.
Detail oriented with strong analytical skills, customer service, prioritizing work, problem solving and meticulous attention to detail.
Excellent writing skills to proofread, write clearly and concisely at an advanced level.
Self-motivated, focused, positive attitude, and proactive.
Ability to develop business acumen and seize learning opportunities.
Ability to learn and develop the HR expertise needed to complete the assigned tasks.
Excellent communication (verbal and written) and interpersonal skills.
Must be able to maintain confidentiality and strong discretionary judgment concerning legal matters, medical records, disciplinary actions, and personal data of candidates, employees and the company.
Outstanding organizational skills; including the ability to effectively prioritize deadlines as well as multi-task in a fast-paced environment.
Demonstrate a high level of integrity to complete work, follow-through, and meet deadlines independently with minimal supervision.
Intermediate knowledge in MS Office (Excel, Word, PowerPoint, Outlook) and excellent computer skills.
Ability to efficiently adapt to new programs and technology.
Available to work some late evenings and weekends as needed.

Nice To Haves

Bilingual Spanish and English.
Experience with HR Information Systems (HRIS) and recruiting systems.
BS/BA in HR Management/Business Management or related field.
Prior office experience.
Extracurricular and/or leadership experience.

Responsibilities

Seize learning opportunities and develop HR expertise needed to complete the assigned tasks.
Actively seek opportunities to develop business acumen by learning and completing HR tasks.
Onboard all new hires and rehires by guiding them through the onboarding process, explaining each step clearly, and providing a welcoming, supportive environment.
Complete I-9 forms, verify and store documents in accordance with federal guidelines.
Assist the HR department with special projects (e.g. Job Analysis, Onboarding, Recruiting, Employee Relations, Compliance, Reporting and Workers’ Comp.).
Accurately enter data into systems (e.g. HRIS, DMV, ID badging and computer drive) and double check entries with careful attention to detail.
Provides excellent customer service to walk-in office traffic, especially during high volume periods while maintaining a professional and calm demeanor.
Respond to internal and external client inquiries, in a professional and timely manner via telephone, written correspondence or other methods.
Process high volume, repetitive employee transactions correctly (e.g. onboarding, backgrounds and termination forms).
Scan and file employment documentation in accordance with departmental and legislative guidelines.
Update personnel files (e.g. department transfers, promotions) in a timely manner, prioritizing accuracy over speed.
Assist with various administrative Human Resources tasks as needed (e.g. verifications of employment, EDD claims, recruitment).
Work closely with other departments to address HR-related requests and concerns, keeping the HR supervisor informed of progress and any concerns.
Proactively forward concerns to lead/supervisor (e.g. process improvement).