HR and Office Coordinator

Crowley Webb & Associates•Buffalo, NY

7h•Onsite

About The Position

Crowley Webb is looking for a full-time human resources and office coordinator to be the primary point of contact for daily office operations while providing critical administrative support to the human resources function. This role is perfect for someone who thrives in an environment where no two days are the same. Read on to see if you have what it takes to join a company named one of Buffalo Business First’s Best Places to Work and named one of The Buffalo News’ Top Workplaces.

Requirements

Bachelor’s degree in human resources or business administration, or comparable work experience in a relevant field
At least two years of direct experience in human resources required (additional office administration experience is a plus)
Proven success handling confidential and sensitive information
Knowledge of (or willingness to learn about) data protection (e.g., ISO 27001, GDPR) and maintaining confidentiality
Strong computer skills, including expertise in Microsoft Suite and Google Drive
Detail-oriented and comfortable working in a collaborative environment
Ability to prioritize workload and effectively manage timelines and deadlines
Be primarily physically present in the office during core business hours to manage deliveries, greet guests, and oversee facility maintenance
Lift and move office supplies, packages, and event materials weighing up to 25 lb. (e.g., boxes of printer paper or catering trays)
Conduct frequent movement throughout the office to perform sweep checks of common areas, conference rooms, and supply closets to ensure they are tidy and fully stocked
Remain in a stationary position for extended periods while performing data entry and administrative tasks at a computer

Responsibilities

Coordinate logistics for new hires (onboarding) and assist with processing exit paperwork (offboarding)
Schedule interviews, post job openings to boards, and correspond with candidates to ensure a positive candidate experience
Act as a liaison for basic employee inquiries and assist with data entry, report requests, and invoice reconciliation
Lead the execution of all agency-wide training for both new hires and internal teams
Contribute to keeping the employee handbook up to date by flagging outdated sections and formatting new policy drafts
Maintain digital and physical employee files, ensuring all documents (I-9s, contracts, performance reviews, updated policy acknowledgments, etc.) are up to date and compliant
Draft internal communications to help explain policy changes to the team in a clear, friendly way
Greet clients/visitors and manage incoming mail, packages, and deliveries
Monitor and restock office and kitchen supplies and coordinate recurring vendor deliveries
Assist in planning agency-wide events, outings, and employee milestone celebrations, as requested
Keep the office in the loop by managing the internal calendar and preparing general announcements to be sent agency-wide