HR & Office Assistant

CANUSA EPC LLC•Calgary, AB

2d•CA$25 - CA$30

About The Position

At CANUSA EPC, we believe that great companies are built by great people. As a growing engineering, procurement, and construction organization, we are committed to creating a workplace where employees feel supported, engaged, and valued. We are seeking a highly organized, energetic, and people-focused HR & Office Assistant to support our HR function while helping create a positive and welcoming workplace environment. This role is ideal for someone who enjoys working with people, coordinating activities, supporting administrative processes, and contributing to a workplace culture that employees are proud to be part of. Reporting directly to the HR Manager, the HR & Office Assistant provides administrative support across a variety of human resources and office operations functions. This role is responsible for assisting with recruitment and onboarding activities, maintaining employee records, coordinating employee engagement initiatives, supporting office administration, and helping create a positive employee experience. The ideal candidate is organized, proactive, detail-oriented, and passionate about fostering a workplace culture that is collaborative, welcoming, and enjoyable.

Requirements

Diploma in Business Administration, Office Administration, Human Resources, Communications, or a related field.
Minimum 2 years of experience in an administrative, office support, customer service, or coordination role.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Ability to maintain confidentiality and handle sensitive information professionally.
Strong interpersonal skills and the ability to build positive working relationships.

Nice To Haves

Experience supporting HR, recruitment, or onboarding activities.
Experience coordinating events or employee engagement initiatives.
Experience working in a fast-paced and growing organization.
Enjoys helping others and creating positive experiences.
Has a friendly, approachable, and professional attitude.
Is highly organized and detail-oriented.
Takes initiative and follows through on commitments.
Enjoys planning events and employee activities.
Brings creativity and enthusiasm when generating ideas to improve workplace culture.
Wants to contribute to making CANUSA EPC a workplace where employees feel connected, valued, and excited to come to work.

Responsibilities

Assist with recruitment activities, including posting job advertisements, scheduling interviews, and coordinating candidate communications.
Support onboarding activities and prepare new hire documentation and welcome packages.
Maintain employee files and HR records while ensuring confidentiality and accuracy.
Assist with employee communications and company announcements.
Support training and development initiatives as required.
Assist with preparing HR reports, tracking information, and maintaining documentation.
Manage office supplies and coordinate vendor orders as needed.
Support meeting scheduling, travel arrangements, and conference room bookings.
Assist with document management, filing, and administrative processes.
Welcome visitors and ensure a professional office environment.
Help maintain an organized, efficient, and inviting workplace.
Coordinate employee recognition and appreciation programs.
Assist with organizing company events, team-building activities, celebrations, and employee initiatives.
Support programs that promote employee engagement and workplace satisfaction.
Help create a positive workplace atmosphere that encourages collaboration, teamwork, and employee connection.
Contribute ideas and initiatives that enhance company culture and employee experience.