HR MA&D Project Coordinator

Medtronic•Hartford, CT

12d•Remote

About The Position

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. A Day in the Life At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. The Medtronic Human Resources team performs critical work that allows Medtronic to take healthcare future, together. As a member of the MA&D team, you will have a direct role in MA&D projects to deliver HR’s strategic plan, improve HR services and impact Medtronic’s employee experience globally. Together, we can transform healthcare, we hope you’ll consider joining our team! At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. This position is remote to enhance our competitive edge and expand our cross-functional collaboration efforts. This role will require 10% of travel to enhance collaboration and ensure successful completion of projects. Responsibilities may include the following and other duties may be assigned. Bring your talents to an industry leader in medical technology and healthcare solutions – we’re a market leader and growing every day. You can be proud to be a part of technologies that are rooted in our long history of mission-driven innovation. You will be empowered to shape your own career. We support your growth with the training, mentorship, and guidance you need to own your future success. Together, we can transform healthcare. The Project Coordinator in HR Mergers, Acquisitions & Divestitures (MA&D) supports the seamless integration of employees and HR processes during organizational changes. This role is responsible for coordinating project plans, managing documentation, and identifying key action items to ensure successful HR transitions throughout the MA&D lifecycle. Responsibilities may include the following and other duties may be assigned. Support HR MA&D Leads with integration planning activities, including identifying key deliverables and action items. Identify and prepare severance files, perform calculations, and flag any discrepancies for acquisition projects. Schedule and coordinate onsite Day 1 integration activities, including identifying required resources for I-9 completion, office hours, and direct labor support. Manage and track integration project plans by identifying follow-up items with HR COEs, creating agendas, summarizing meetings, and handling correspondence with HR COE team members. Collect and upload HR documentation to data room, identifying and analyzing missing information and addressing documentation gaps. Review Total Rewards Modeling files to identify and ensure all necessary employee data is collected; develop and monitor the collection of electronically signed letters. Manage the RS mailbox, identifying common inquiries and responding to newly acquired employees. Draft HR fact sheets and FAQs, identifying key topics, and collaborate with Communications on newsletters. Communicate HR MA&D playbooks to HR COEs, initiate due diligence processes, and identify and collect customer feedback for updating playbooks. Monitor and document best practices, facilitate the collection and analysis of lessons learned, and share actionable insights with the HR MA&D team. Assist with other projects as assigned, identifying opportunities for process improvement. Maintain strict confidentiality of sensitive employee and organizational information throughout all phases of integrations and separations, ensuring compliance with data privacy and company policies. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. We seek out and hire a diverse workforce at every level: We need fresh ideas and inclusive insights to continue to be an innovative industry leader —that’s why we make it a point to seek out, attract and develop employees who are patient-centric, passionate, and who represent the same wide variety of life experiences as our patients.

Requirements

High School Diploma or equivalent with of 10+ years of project coordinator experience to include MA&D experience

Nice To Haves

Experience supporting projects and managing multiple priorities
Previous Medtronic or medical device industry experience
Bachelor’s degree preferred
Experience supporting C-suite or senior executives
Strong initiative, resourcefulness, and ability to work independently
Complex problem-solving skills
Flexible and agile in a constantly changing environment
Strong teamwork and collaboration skills
Ability to work well under pressure in a dynamic environment
Excellent analytical and organizational skills
Exceptional attention to detail
Advanced computer skills in Word, Excel, PowerBI, and PowerPoint
Proficient in Outlook, Teams, Zoom, and other conferencing tools
For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Responsibilities

Support HR MA&D Leads with integration planning activities, including identifying key deliverables and action items.
Identify and prepare severance files, perform calculations, and flag any discrepancies for acquisition projects.
Schedule and coordinate onsite Day 1 integration activities, including identifying required resources for I-9 completion, office hours, and direct labor support.
Manage and track integration project plans by identifying follow-up items with HR COEs, creating agendas, summarizing meetings, and handling correspondence with HR COE team members.
Collect and upload HR documentation to data room, identifying and analyzing missing information and addressing documentation gaps.
Review Total Rewards Modeling files to identify and ensure all necessary employee data is collected; develop and monitor the collection of electronically signed letters.
Manage the RS mailbox, identifying common inquiries and responding to newly acquired employees.
Draft HR fact sheets and FAQs, identifying key topics, and collaborate with Communications on newsletters.
Communicate HR MA&D playbooks to HR COEs, initiate due diligence processes, and identify and collect customer feedback for updating playbooks.
Monitor and document best practices, facilitate the collection and analysis of lessons learned, and share actionable insights with the HR MA&D team.
Assist with other projects as assigned, identifying opportunities for process improvement.
Maintain strict confidentiality of sensitive employee and organizational information throughout all phases of integrations and separations, ensuring compliance with data privacy and company policies.

Benefits

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values.
We recognize their contributions.
They share in the success they help to create.
We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
Health, Dental and vision insurance
Health Savings Account
Healthcare Flexible Spending Account
Life insurance
Long-term disability leave
Dependent daycare spending account
Tuition assistance/reimbursement
Simple Steps (global well-being program)
Incentive plans
401(k) plan plus employer contribution and match
Short-term disability
Paid time off
Paid holidays
Employee Stock Purchase Plan
Employee Assistance Program
Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).