HR Housing Administrator

BROKEN SOUND CLUB•Boca Raton, FL

About The Position

This position ensures that Broken Sound provides their international staff with the best housing experience from arrival to departure within specific budgets, policies and procedures as well as maintains accurate records for all the Broken Sound’s fleet of vehicles.

Requirements

Requires knowledge of all operations in a large club or resort environment with particular emphasis on logistic operations.
Must have strong interpersonal and management skills.
Strong knowledge of property management
Undergraduate degree or four years of property management experience and/or training; and/or equivalent combination of education and experience.

Nice To Haves

Club experience is a plus but not required.
Understanding of the H2B visa program is a plus but not required.

Responsibilities

Uphold the highest standards of quality while following budget guidelines for all apartment units. An approximate of 27 units.
Negotiate and maintain healthy relationships with apartment complexes.
Coordinate rental of furniture as well as connection of all utilities
Set up Housing configuration based on arrivals, units available, etc.
Responsible for processing rent payments as well as furniture rental invoices, utilities and other expenses associated with the rental units.
Coordinate arrivals and departures into and out of housing.
Address all complains with residents (international participants)
Communicate rules and regulations to all residents.
Conduct monthly apartment inspections and provide finding reports and concerns to the Director of Human Resources.
Process maintenance requests and make sure they are completed in a timely manner.
Maintain organized work and inventory of items provided to international staff.
Obtains the best value at the lowest price consistent with established quality standards and delivery schedules.
Handles communication concerning roommate arrivals and transfers, etc. Solve problems with residents and apartment complexes.
Conduct move-out inspections of apartments and determine security deposit refunds.
Communicating to HR Manager on all payroll related items such as, housing deductions, security deposits, uber receipts, misc. reimbursements, and any other reimbursement needed for H2B and J1 employees.
When deemed necessary will approve roommate transfers and will resolve extreme roommate disputes.
All other duties as assigned.
Create and implement a shuttle schedule to accommodate the pickup and drop off of staff members to and from the club.
Maintain a log of all Broken Sound Club owned vehicles including mileage, gas, drivers, etc.
Research vehicle maintenance locations and coordinate all maintenance for each of the Broken Sound vehicles.
Maintain accurate records of all expenses.
Audit and review authorized drivers and ensure compliance.
Maintain vehicle insurance records and process renewals.