HR Generalist - Radiation Oncology

UIOWA•Iowa City, IA

23h•Hybrid

About The Position

This position will provide human resources services to the Department of Radiation Oncology within UI Health Care. This position serves as liaison between the department and the UI Health Care Human Resources Office to provide primary HR consultation and guidance to leadership, supervisors and employees on all HR functions while making high-level independent decisions (related to HR activities). Key areas of responsibility include HR transactions, maintenance of employee information, consultation, compliance, employee and labor relations, compensation and employment, reward and recognition, performance and leave management, recruitment and retention, and communication and strategic planning and analysis. This role is primarily onsite but allows for one remote day per week. Hybrid work must be performed at a location within the state of Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Requirements

A Bachelor’s degree in Human Resources Management or Business Administration or related field, or an equivalent combination of education and experience.
Minimum of three years of related progressive human resources experience, including experience in performance management, compensation and classification, recruitment and payroll.
Excellent written, verbal, and interpersonal communication skills.
Must possess strong organizational and analytical skills and attention to detail.
Proficiency in computer software applications.
Working knowledge of state and federal regulations affecting human resources.

Nice To Haves

Proven experience working with a large number of employees and complex (union) environment.
Prior experience working in a hospital and/or academic medical setting.
PHR, SPHR or SHRM HR professional education and/or certification.
Knowledge of University HR policies/procedures.

Responsibilities

Manage day-to-day human resources activities for Radiation Oncology; serve as resource and advisor to administrators, faculty, supervisors and staff and liaison to internal and external organizations and departments relative to human resources issues and activities.
Manage recruitment process for Professional and Scientific, Faculty, Merit, and student staff.
Identify recruitment strategies and opportunities; create position descriptions, essential and marginal job function analysis forms and performance evaluation forms; determine classification level and identify potential salary issues; create and submit required documentation; review resumes; coordinate and participate in interview process; advise committees on policies and procedures; determine salary offers; perform reference checks.
Prepare and submit required appointment documentation; assure UI Health Care compliance with background reviews, credential requirements, and certifications.
Prepare orientation schedules; identify mentors; schedule institutional and position specific training/benefit sessions; determine and assure access to systems; meet with new staff to provide S&S HR orientation and review institutional and departmental policies and procedures.
Coordinate and ensure compliance with Immigration and Naturalization Regulations for Faculty, Visiting Faculty, Research Scholars, or other individuals requiring visas or permission to work. Assist with visa renewal procedures or waivers when appropriate. Coordinate all permanent visa documentation as needed.
Assure staff classifications accurately reflect tasks and level of responsibility; assure appropriate salary levels; identify areas of concern; perform salary surveys; analyze salary requests and recommend salary adjustments; manage reclassification process; create and submit appropriate documentation.
Prepare and submit termination documentation in a timely manner; manage exit interview process; assure timely termination of system accesses; assure S&S and UI property are collected prior to termination; update databases and other systems as appropriate.
Review payroll reports monthly; educate faculty and staff on policies and procedures; answer questions and provide guidance to staff, supervisors, and administrators.
Provide overall supervision of ELMS (UI Health Care electronic labor management system).
Advise and assist leadership and supervisors on disciplinary issues; coach and develop supervisor skills to address performance issues.
Assist with the investigative process; assist with oversight of the progressive discipline process; assist with the oversight of termination of staff; assure appropriate documentation is processed in a timely and accurate manner.
Develop and implement departmental policies and procedures, assuring compliance with UI Health Care and UI policies and procedures; provide ongoing review of policies and update/revise as necessary.
Maintain knowledge base regarding current and new training and certification requirements for clinical faculty and staff; develop and implement department specific training programs; manage annual training process; assure compliances are accurately identified in Health Care Human Resources (HCHR) Position Management system; assure HRIS information is updated, and ELMS database information is accurate and current.
Assure performance evaluation forms accurately reflect responsibilities; assure compliance with deadlines; monitor goals; follow up on performance issues and training requests.
Provide faculty, staff, and supervisor training on performance evaluation portal.
Advise and assist management with issues related to salaries, current staffing levels, future needs, reductions in staff and other matters related to personnel.
Identify potential issues surrounding FMLA, ADA and Workers Compensation; meet with supervisors and staff members to discuss policy and procedure, including necessary paperwork, required documentation and follow up; assure compliance with federal, state and University regulations; serve as a resource to supervisors and staff for related questions and concerns.
Maintain electronic and paper personnel records for all employees; supervise handling of confidential human resources records; assure compliance with UI Health Care and UI policies and procedures.
Serve as resource to staff regarding career development opportunities, award programs, and internship and fellowship programs.
Serve as liaison to UI Health Care administrators and human resources staff on issues of joint concern between S&S and departments associated with S&S, including but not limited to personnel issues, position transfers and space issues.
Provide periodical review and update of position descriptions and essential and marginal job function analysis forms to assure accurate reflection and documentation of job responsibilities as well as physical and cognitive requirements for all positions.
Analyze and interpret data and reports related to human resources operations.
Prepare specialized reports requiring a thorough knowledge of institutional and departmental policies, procedures, and programs.
Advise departmental leadership on UI Health Care and UI employment and personnel policies and procedures, analyze trends, advise on recruitment and retention strategies, assure appropriate communication of issues and information.
Review, resolve and respond to requests for information, complaints and grievances from faculty, staff, students, other organizations, and the public.