HR & Finance Operations Manager (Part-Time)

Steen Engineering•Crystal, MN

7d•$30 - $40•Onsite

About The Position

Steen Engineering is seeking an experienced HR & Finance Operations Manager on a part-time basis to own the firm's people operations and financial administration functions. This role serves as a key operational partner to leadership, ensuring the firm has the systems, reporting, processes, and employee support needed to sustain growth for a 20-person team positioned to expand in the coming years. The ideal candidate is a highly organized and proactive professional who enjoys helping small businesses thrive by combining strong financial acumen with practical HR expertise. This individual will oversee day-to-day accounting and HR operations while providing leadership with meaningful reporting, forecasting, compliance support, and operational insight. At Steen Engineering, "We Make It Work" isn't just a tagline-it's how we approach every challenge, every project, and every relationship. While our engineers design smart, sensible, and sustainable solutions for clients, our HR & Finance Operations Manager helps ensure the business itself is built on equally strong foundations. In this highly visible role, you'll serve as a trusted operational partner to Team Steen, owning the systems, processes, and financial insights that help our growing firm thrive. You will collaborate closely with project managers, department leaders, and the executive team to provide the information, structure, and support needed to make informed decisions, operate efficiently, and plan confidently for the future. Like every member of Team Steen, you'll be someone who digs in, takes ownership, and helps make things work-no matter the challenge.

Requirements

Associate's degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred; Bachelor's degree a plus. Equivalent professional experience will also be considered.
8-10+ years of experience in accounting, finance, business operations, HR operations, within a professional services, consulting, engineering, architecture, or small business environment.
Strong understanding of U.S. GAAP, accounting principles and financial reporting.
Experience owning or supporting AP, AR, budgeting, forecasting, cash flow management, payroll coordination, and financial reporting.
Experience managing external service providers, such as payroll providers, PEOs, benefits brokers, banks, accountants, and insurance providers.
Proficiency with Microsoft Office 365, Excel, accounting and ERP software.
Exceptional organizational skills with the ability to manage competing priorities, anticipate needs, and consistently meet deadlines.
Strong analytical and problem-solving abilities and integrity when handling sensitive financial and employee information.

Nice To Haves

Experience with Ajera is highly desirable.

Responsibilities

Own the day-to-day financial operations of the firm, maintaining accurate records and ensuring compliance with internal controls and generally accepted accounting principles (GAAP).
Manage accounts payable (AP) and accounts receivable (AR) processes, including invoice entry, payment tracking, collections, and vendor communications.
Record and reconcile financial transactions, investigate discrepancies, and maintain the accuracy and integrity of company financial data.
Reconcile bank accounts and work closely with our banking partners to verify deposits, payments, and account activity.
Prepare monthly and quarterly financial reports, including balance sheets, income statements, cash flow statements, and Steen's quarterly Cockpit Dashboard, which tracks key engineering consulting and business performance metrics.
Coordinate closely with the firm's President and fractional CFO, submitting quarterly financials, incorporating feedback, and implementing reporting improvements and recommendations.
Support the annual budgeting process and monitor actual performance against budget throughout the year.
Monitor cash flow, anticipate upcoming expenditures, and maintain forecasting tools that provide visibility into the firm's financial health and growth.
Partner with project managers and leadership to track project budgets, resource utilization, timelines, and overall project financial performance.
Help identify trends, risks, and opportunities through thoughtful financial analysis and reporting that supports informed decision-making.
Support HR functions that are not administered through the firm's Professional Employer Organization (PEO).
Maintain accurate employee records, including paid time off balances and other personnel-related documentation.
Coordinate payroll and 401(k) contribution submissions in partnership with payroll providers and external partners.
Serve as a trusted internal resource for day-to-day employee questions and HR operational support.
Assist with benefits administration, employee onboarding, offboarding, compliance activities, and other people operations initiatives as needed.
Maintain accurate client, vendor, and business records across platforms including Ajera, Karma, Outlook, and other operational systems.
Help improve internal processes, documentation, and workflows that increase efficiency and reduce risk.
Provide proactive operational, administrative, and reporting support to leadership and project teams as needed.
Identify opportunities to strengthen systems, streamline workflows, and create a more scalable operational foundation for the future.
Serve as the primary point of contact for key external business partners, including the firm's PEO, payroll providers, benefits brokers, banking partners, insurance providers, and fractional CFO.