HR File Clerk (Full Time)
About The Position
Quality Temp Staffing is a family-owned, small business. We are proudly Latino and veteran-owned, built on the belief that “we work to live, not live to work.” For over 35 years, we’ve proudly served Los Angeles County, committed to our communities—helping our employees and their families by providing individuals with opportunities to grow, thrive, and build meaningful careers in the medical field. Through personalized support and a deep understanding of the unique needs of both our clients and staff, we continue to connect top talent with the facilities that need them most. “Quality Jobs. Quality People.” The HR File Clerk is responsible for organizing, maintaining, and safeguarding employee records and confidential HR documentation in both physical and digital formats. This position plays a critical support role within the Human Resources department by ensuring that all employee files are accurate, up-to-date, and compliant with company policies and legal regulations. The HR File Clerk will also assist with data entry, document scanning, filing, and retrieval processes. Attention to detail, discretion, and organizational skills are essential to succeed in this role.
Requirements
- Bachelor’s Degree in HR or related field preferred.
- At least 6 months with administrative work and/or file maintenance.
- At least 6 months of HR experience or knowledge of study.
- At least 1 year of experience in customer service preferred.
- Excellent organizational, tracking, and time management skills.
- Strong attention to detail and accuracy.
- Strong leadership skills and initiative to work individually as well as with others.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- Proficient in multiphone lines.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Reliable source of transportation.
Nice To Haves
- Proficient in QuickBooks, a plus.
Responsibilities
- Organize, update, and maintain physical and electronic filing systems, ensuring proper storage and retrieval.
- Process mail, scan, archive, and ensure the confidentiality of HR documents.
- Update employee information in HR systems, maintain logs, and assist in report preparation.
- Ensure files comply with policies and regulations, and assist with audits.
- Assist with administrative tasks like scheduling interviews and processing paperwork.
- Coordinate with departments and respond to information requests.
- Suggest improvements to filing systems and stay updated on best practices.
- Perform clerical tasks, manage office supplies, and support HR communications.
- Attending job fairs, school presentations, and other recruiting activities for support.
- Assisting in social media marketing.
- Assisting in prescreening candidates, scheduling interviews, and following up with candidate status.
Benefits
- Comprehensive Health Coverage – Medical, dental, and vision plans, life insurance, and supplemental coverage
- Retirement Plans – 401(k), Employer Match of up to 4% of contributions
- Work-Life Balance – Employee discounts and flexible scheduling
- Mental Health and Family Support – Employee Assistance Program (EAP) with: Mental health support resources Child and elder care resources Adoption assistance Financial wellness programs Life and wellness coaches
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
