HR & Facilities Coordinator

American Society of Plastic Surgeons•Arlington Heights, IL

3d•$55,000 - $65,000•Onsite

About The Position

ASPS is seeking an HR & Facilities Coordinator to support essential HR operations while overseeing day-to-day facilities and workplace services in our Arlington Heights office. In this role, you’ll help ensure a safe, compliant, and efficient work environment while providing administrative support across core HR functions and day-to-day facilities and office services. The HR & Facilities Administrator supports core human resources operations and coordinates day-to-day facilities and office services. This role helps ensure a safe, efficient, and compliant work environment while providing administrative support for recruitment, onboarding, employee records, and employee engagement.

Requirements

Bachelor’s degree in Human Resources, Business Administration, Facilities Management, or a related field preferred; equivalent experience considered.
1–3 years of experience in HR administration, facilities coordination, or office operations.
Strong organizational and time management skills with the ability to manage multiple priorities.
High level of professionalism and discretion when handling sensitive and confidential information.
Effective written and verbal communication skills.
Customer service–oriented with strong interpersonal skills.
Proficiency with Microsoft Office 365 and relevant HR and facilities systems.
Ability to adapt in a fast-paced environment and exercise sound judgment.

Responsibilities

Support recruitment, hiring, onboarding, and offboarding processes
Maintain accurate, confidential employee records and HR documentation
Serve as a first point of contact for employee HR inquiries, escalating as needed
Assist with benefits administration, payroll coordination, compliance activities, and annual HR processes
Support employee engagement initiatives, internal communications, and HR programs
Coordinate daily office and facilities operations, including vendors, maintenance, security, and mail services
Monitor facilities needs through inspections and support repairs, projects, and service requests
Assist with facilities budgeting, invoice processing, and vendor coordination
Support workplace safety, emergency preparedness, and regulatory compliance
Manage office supplies, shared equipment, and workplace logistics