HR Executive Assistant

Fasteners Direct Inc•Webster, NY

4d•$20 - $22•Onsite

About The Position

Executive Assistant for the Director of HR Fasteners Direct is seeking an organized, execution-focused Executive Assistant / HR Assistant to support the Director of Human Resources. This role is ideal for an early-career professional who enjoys follow-through, organization, and helping others succeed. Training and support will be provided, and this position is designed for someone who is highly coachable, detail-oriented, and comfortable using technology and AI tools to work efficiently. Why This Role Exists The Director of Human Resources at Fasteners Direct is responsible for company-wide development, culture, and compliance. To do that well, much of the tactical execution, follow-through, and organization needs to live elsewhere. This role exists to make the Director of HR dramatically more effective by owning roughly 80% of tactical execution, follow-through, and organizational work-allowing greater focus on strategy, leadership, and long-term impact. This is an execution-focused role for someone who enjoys clarity, collaboration, and helping others succeed. When this role is working well, nothing stalls, nothing gets missed, and strategic initiatives move forward with less friction. How You'll Show Up This role reflects the working style of the Director-organized, positive, confident, uplifting, and service-oriented. You will collaborate closely with other Executive Assistants, leaders, and employees, operating primarily behind the scenes to ensure work moves forward, commitments are met, and details are handled consistently. This position supports the Director's work directly and contributes to a responsive, organized, people-focused HR function. What This Role Is Not A gatekeeper between employees and HR leadership Someone who speaks or decides on behalf of the Director A passive administrative role waiting for direction A role where missed follow-ups are acceptable Approachability, responsiveness, and accountability are essential. What Success Looks Like The Director is noticeably more productive and less bogged down by tactical work Requests are tracked and completed without the Director having to chase them down Drafts are thoughtful, accurate, and improving quickly Leaders and employees experience responsiveness, clarity, and support The person in this role enjoys the work and feels challenged in a good way Why This Role Matters This role increases the capacity, consistency, and effectiveness of the HR function by ensuring execution keeps pace with strategy. It enables leadership initiatives, compliance work, and people programs to move forward without delay or distraction.

Requirements

Early-career professional with strong organizational instincts
Comfortable with technology and interested in using AI tools effectively
Has extracurriculars, leadership roles, or team activities demonstrating collaboration and reliability
Enjoys being helpful, organized, and dependable
Organization & Follow-Through – If it's requested, it gets done
Coachability & Attitude – Positive, curious, and receptive to feedback
Technology Comfort – Especially interest in AI and efficiency tools
Team Mindset – Works well with peers and contributes ideas

Nice To Haves

Experience in office administration or coordination is helpful but not required

Responsibilities

Own data research, entry, cleanup, and organization
Track requests made to employees, managers, and directors-and follow up until resolved
Compile responses from emails, surveys, and forms into clear summaries and action items
Own follow-up and accountability for assigned HR initiatives, ensuring deadlines and commitments are met
Maintain task lists, timelines, and status tracking so work progresses without reminders
Use AI tools (with training and guidance) to help draft: Job descriptions, Presentations, Internal documents, Survey and form questions
Deliver clean, usable drafts ready for review and refinement
Support Microsoft Forms and internal survey workflows
Compile results into clear summaries, trends, and next steps
Translate feedback into organized, actionable outputs
Research training topics and learning resources
Help organize course paths and materials in isolved
Track participation and completion (training provided)
Work closely with other Executive Assistants, leaders, and employees
Share ideas, processes, and improvements
Give and receive peer feedback professionally
Speak up with suggestions when you see a better way
Format and organize documents (Word, Excel, PowerPoint)
Assist with meeting preparation and factual recap notes
Help maintain structure around ongoing HR initiatives
Handle sensitive information with professionalism and discretion