Executive Assistant / HR Administrative Support
About The Position
We are seeking a highly polished, confident, and detail-oriented Executive Assistant / HR Administrative Support professional to provide direct support to senior executives while also assisting with overflow Human Resources administrative work. This role is ideal for someone who thrives in a fast-paced, professional environment, is comfortable working closely with executive leadership, and brings strong judgment, discretion, and communication skills. The position requires a sharp presence, the ability to anticipate needs, and confidence interacting with executives, managers, and external partners.
Requirements
- 3+ years of experience in an Executive Assistant, Administrative Assistant, or similar role
- Prior experience supporting senior leaders or executives required
- Exposure to HR administrative support strongly preferred
- Exceptional organizational, time-management, and multitasking skills
- Strong written and verbal communication abilities
- High level of professionalism, emotional intelligence, and discretion
- Confident demeanor and comfort interacting with executive leadership
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Ability to work independently, anticipate needs, and adapt quickly
Responsibilities
- Provide high-level administrative support to executive leadership
- Manage complex calendars, scheduling, and meeting coordination
- Prepare agendas, presentations, reports, and executive correspondence
- Coordinate travel arrangements, itineraries, and expense reporting
- Serve as a trusted gatekeeper, handling sensitive and confidential information with discretion
- Assist with meeting logistics including room setup, materials, and follow-up notes
- Act as a liaison between executives and internal/external stakeholders
- Provide administrative support to the HR team during peak workloads
- Assist with onboarding coordination (paperwork, system access, scheduling)
- Support employee file management and documentation tracking
- Help coordinate interviews, candidate scheduling, and communications
- Assist with benefits, payroll, and HR inquiries as directed
- Support HR projects, audits, and reporting as needed
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
