Executive Administrative Support

Experian • Costa Mesa, CA

9h • Hybrid

About The Position

As an Executive Administrative Assistant, you will be reporting to the EVP of Data Office, Operations, and Governance. You will use a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendars and events. You will provide support by being able to develop and prepare Excel and PowerPoint (must be advanced) documents and presentations. Be established as the subject matter expert in Outlook and Salesforce for the team, and a resource to help get the most effective and efficient use out of the software. Interface with the team, clients, vendors, and internal support groups in a professional and confident manner. Make arrangements and reservations for meetings, training, and conference calls. Prepare/maintain calendars, coordinate travel planning, reservations, and arrangements for executives with heavy travel and meetings. Process expense reports. Liaison with facilities and technology departments for office supplies and equipment

Requirements

• 5+ years of experience in an Executive Assistant capacity required- preferably supporting multiple executives
• Detail-oriented and able to balance multiple responsibilities while prioritizing and organizing workflow
• Advanced-level user of PowerPoint, Excel, Salesforce, and Outlook software
• Experience and ability to contribute to smooth administrative and support processes
• Willing to work Eastern or Central time zone hours

Responsibilities

• Facilitate communication
• Escalate issues to ensure team deliverables are met
• Track and schedule calendars and events
• Develop and prepare Excel and PowerPoint documents and presentations
• Be the subject matter expert in Outlook and Salesforce
• Interface with the team, clients, vendors, and internal support groups
• Make arrangements and reservations for meetings, training, and conference calls
• Prepare/maintain calendars
• Coordinate travel planning, reservations, and arrangements for executives
• Process expense reports
• Liaison with facilities and technology departments for office supplies and equipment

Benefits

• Great compensation package and bonus plan
• Core benefits including medical, dental, vision, and matching 401K
• Flexible work environment, ability to work remote, hybrid or in-office
• Flexible time off including volunteer time off, vacation, sick and 12-paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed