Executive/HR Assistant

Grace Health•Corbin, KY

About The Position

Performs administrative duties for executive management. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and coordinating other support staff; and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters is required. ESSENTIAL DUTIES AND RESPONSIBILITIES: Tasks assigned by Administration/the Leadership Team Shows initiative, is self-motivated, and has the ability to work independently on projects and assignments Manage day-to-day operations of the office Organizing and maintaining files and records for meetings Prepare meeting minutes for various committees and teams Assists with emergency preparedness Planning and scheduling meetings and appointments Managing projects and conducting research Preparing and editing correspondence, reports, and presentations Making travel and guest arrangements Providing quality customer service Working in a professional environment Communication liaison for correspondence for the leadership team Plans company-wide events Coordinates employee contests Form and Inventory management Maintains Policies and Procedure Manuals Formulates information into Microsoft PowerPoint, Excel, etc. Assist in HR functions i.e., orientation, prepare board packets and training materials, recruiting Perform all other duties as assigned OTHER ESSENTIAL DUTIES and RESPONSIBILITIES: Grace Health recognizes that managing patient care is a team effort that involves clinical and non-clinical staff. All employees must embrace a team-based approach to patient care and understand that each role is important to our success. Team members must demonstrate excellent team communication and coordination to provide quality patient care. Care coordination includes communicating with community organizations, health plans, facilities, and specialists. Care team members understand and embrace the concept of population management and proactively address the needs of patients and families served by this practice. Team members must demonstrate skill and knowledge related to effective communication with vulnerable patient populations. Team members must participate in Continuous Quality Improvement activities within the organization to ensure patients receive high quality care. All team members will be involved in the process of improving quality incomes. Team members will participate in the review and evaluation processes of practice performance and help to identify opportunities for improvement. Team members will participate in Grace Health's advocacy program. GENERAL DUTIES: Follows policies and procedures of the office, including administrative, clinical, quality assurance, and personnel Maintain good attendance (daily, meetings, and other assignment tasks) Maintain timely documentation of all work assignments Maintain patient/employee organization confidentiality Routinely keep supervisor informed about attendance and job assignments Flexible in being able to manage multiple projects simultaneously Work effectively and efficiently Work cooperatively with providers, administration, and peers Must be able to work as a team player Work must be accurate and complete

Requirements

Strong computer and Internet research skills
Flexibility
Excellent interpersonal skills
Project coordination experience
The ability to work well with all levels of internal management and staff, as well as outside clients and vendors
Sensitivity to confidential matters
Shows initiative, is self-motivated, and has the ability to work independently on projects and assignments
Pleasant personality
Cooperative attitude
Administrative skills
Written and oral communication skills
Organization skills
Computer skills (proficient in Word, PPT, Excel, and other Office Suite programs)
Financial management skills
Must have a High School Diploma
3 to 5 years experience in healthcare and administration

Nice To Haves

A college degree is strongly preferred

Responsibilities

Screening calls
Managing calendars
Making travel, meeting and event arrangements
Preparing reports and financial data
Training and coordinating other support staff
Customer relations
Manage day-to-day operations of the office
Organizing and maintaining files and records for meetings
Prepare meeting minutes for various committees and teams
Assists with emergency preparedness
Planning and scheduling meetings and appointments
Managing projects and conducting research
Preparing and editing correspondence, reports, and presentations
Making travel and guest arrangements
Providing quality customer service
Working in a professional environment
Communication liaison for correspondence for the leadership team
Plans company-wide events
Coordinates employee contests
Form and Inventory management
Maintains Policies and Procedure Manuals
Formulates information into Microsoft PowerPoint, Excel, etc.
Assist in HR functions i.e., orientation, prepare board packets and training materials, recruiting
Perform all other duties as assigned
Follows policies and procedures of the office, including administrative, clinical, quality assurance, and personnel
Maintain good attendance (daily, meetings, and other assignment tasks)
Maintain timely documentation of all work assignments
Maintain patient/employee organization confidentiality
Routinely keep supervisor informed about attendance and job assignments
Flexible in being able to manage multiple projects simultaneously
Work effectively and efficiently
Work cooperatively with providers, administration, and peers
Must be able to work as a team player
Work must be accurate and complete