Executive Assistant - Group HR & Finance

Thermo Fisher Scientific • Waltham, MA

2d • $44 - $52 • Onsite

About The Position

As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world's toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer. Join our Pharma Services team and be a part of a leading contract development and manufacturing organization (CDMO) offering end-to-end services for drug development, clinical trial logistics, and commercial manufacturing! Biotech and biopharma companies trust us for our speed, flexibility, and quality across every phase of drug development. With worldwide locations, we support active pharmaceutical ingredients (APIs), biologics, cell therapy, viral vectors, formulation, clinical trials, logistics, commercial manufacturing, and packaging. Help us enable many major therapies on the market today and drive the future of healthcare! Description: As an Executive Assistant at Thermo Fisher Scientific, you'll support senior leadership in their mission to make the world healthier, cleaner and safer. You will be supporting the Vice President of Human Resources for PSG and the Vice President of Finance for PSG, based in Waltham, MA. You'll serve as a trusted partner to these executives, managing complex calendars, coordinating travel, and ensuring seamless communication across the organization. Your exceptional organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks. You'll collaborate with teams, coordinate meetings and events, and manage special projects to completion. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities. Location: On-site in Waltham, MA. Relocation assistance is NOT provided. Must be legally authorized to work in the United States without sponsorship. Must be able to pass a comprehensive background check, which includes a drug screening.

Requirements

• Advanced degree with no prior experience, or Bachelor's degree with 2 years of executive assistant experience, preferably supporting C-suite/VP level in a large multinational organization. High School Diploma required at minimum.
• Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
• Outstanding organizational and time management skills with ability to handle multiple competing priorities
• Exceptional written and verbal communication skills with impeccable attention to detail
• Demonstrated ability to maintain strict confidentiality and handle sensitive information with discretion
• Strong interpersonal skills and ability to interact professionally with all levels of the organization
• Experience coordinating complex international travel and managing visa requirements
• Proven experience working independently to solve problems creatively
• Ability to anticipate needs and take initiative in a dynamic environment
• Flexibility to provide occasional support outside standard business hours
• Proficiency with expense reporting systems (e.g. Concur)
• Experience in calendar management across multiple time zones
• Strong project management and event planning capabilities
• Collaborative mindset with ability to work effectively in a matrix organization

Nice To Haves

• Preferred Fields of Study: Business, Secretarial Science, or related field

Responsibilities

• Managing complex calendars
• Coordinating travel
• Ensuring seamless communication across the organization
• Managing confidential information
• Handling multiple high-priority tasks
• Collaborating with teams
• Coordinating meetings and events
• Managing special projects to completion
• Delivering outstanding administrative support that enables executives to focus on strategic priorities

Benefits

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs
• Employee assistance and family support programs, including commuter benefits and tuition reimbursement
• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level