HR Coordinator

Pregis•Elgin, IL

9d•Onsite

About The Position

The Human Resources Coordinator (HRC) manages the daily operations and administrative tasks of the Elgin & Aurora plants. They handle recruiting support, new hire onboarding, employee record maintenance, benefits coordination, and compliance tracking, acting as the main point of contact for personnel questions.

Requirements

Associates Degree or its equivalent combination of education and experience.
1-3 years of related human resources experience.
Clear Communication: Answering staff questions and writing professional emails.
Active Listening: Hearing employee concerns with empathy and discretion.
Scheduling candidate interviews and assisting with onboarding.
Treating internal employees as valued clients.
Organizational & Problem-Solving Skills.
Multitasking: Juggling recruitment tracking, training schedules, and meetings simultaneously.
Scheduling: Managing calendars, performance review timelines, and orientation sessions.
Adaptability: Learning new office or remote collaboration tools quickly.
Conflict Resolution: Troubleshooting unexpected daily workplace issues.
HRIS proficiency: Using software like Workday, BambooHR, or Rippling for data entry.
Records Management: Maintaining accurate digital and physical personnel files while adhering to privacy rules.
Payroll & Benefits Basics: Processing timekeeping, leave balances, and insurance paperwork.
Compliance Knowledge: Knowing basic labor laws like I-9 verification, FMLA, or local ordinances.

Nice To Haves

Ceridian Dayforce a plus.
Bi-lingual Spanish preferred.

Responsibilities

Prepare offer letters, run new hire orientations, collect required tax forms, and process exit paperwork.
Update personnel files and submit employee status changes to our payroll department.
Answer benefit and retirement plan questions, guide open enrollment, and assist with vendor billing reconciliation.
Serve as the first point of contact for employee policy questions and day-to-day requests.
Track mandatory training, assist with internal audits, and generate basic workforce reports.
Prepare materials and help organize employee performance reviews.
Present any new or additional training materials to employees.
Foster positive employee relations and work to solve any employee issues that surface.
Make sure all employee records are filed correctly and kept confidential.
Abide by company-enforced HR processes and current employment laws and regulations.
Be a vital source of human resources information under the leadership of the HR Manager.
Answer staff questions and write professional emails.
Hear employee concerns with empathy and discretion.
Schedule candidate interviews and assist with onboarding.
Treat internal employees as valued clients.
Juggle recruitment tracking, training schedules, and meetings simultaneously.
Manage calendars, performance review timelines, and orientation sessions.
Learn new office or remote collaboration tools quickly.
Troubleshoot unexpected daily workplace issues.
Use software like Workday, BambooHR, or Rippling for data entry.
Maintain accurate digital and physical personnel files while adhering to privacy rules.
Process timekeeping, leave balances, and insurance paperwork.
Know basic labor laws like I-9 verification, FMLA, or local ordinances.