HR Coordinator (Bilingual Spanish)

Talent Xpanse•Costa Mesa, CA

1d•Onsite

About The Position

Under general supervision, performs and coordinates functions of the Human Resources Department, assists Human Resources Manager, Human Resources Supervisor, Generalist/s, and Sr. HR Coordinator, and performs other related duties, as assigned. This role requires bilingual Spanish proficiency and involves a Monday-Friday work schedule from 6:00 AM to 2:00 PM.

Requirements

High School or equivalent
Minimum of 3-5 years' experience working in Human Resources in a 250+ manufacturing environment, or a combination or equivalent of these requirements.
Familiarity with an HRIS or HCM platform
Working knowledge of office administration and recordkeeping practices, procedures, and privacy regulations
Working knowledge of state, federal employment and benefit laws, and regulations, especially in California
Ability to communicate effectively both verbally and in writing
Ability to maintain detailed and accurate records
Ability to work cooperatively with others and communicate effectively with co-workers, applicants, and employees
Ability to maintain privacy and confidentiality of personnel and payroll data
Proficient in MS Office, Word, and Excel software application programs
Ability to operate standard office equipment
Ability to follow oral and written instructions
Ability to occasionally lift and/or carry boxes of office supplies, files, etc. up to 15 lbs.
Ability to stretch, bend, and stoop
Ability to drive an electric cart throughout the facility
Ability to work (sit and/or stand) at a desk for the majority of the workday; walking and/or standing may be required for the remainder of the workday.
Requires grasping, writing, sitting, standing, walking, repetitive motions, pulling, pushing, listening and hearing ability, and visual acuity
Ability to operate office equipment such as computers, printers, VOIP phones, filing cabinets, photocopiers, and other office equipment as applicable
Ability to file materials alphabetically, numerically, and chronologically, as applicable
Ability to audit own work and that of others to ensure accuracy
Ability to work in a fast-paced environment, with the flexibility to quickly change from one thing to another, as the need arises
Ability to perform essential functions of the job, as defined
Ability to speak, read, and write accurately and fluently in both English and Spanish is required

Nice To Haves

Reasonable accommodations provided upon request

Responsibilities

Administer internal and external recruitment and employment processes, including managing the full recruitment function on the HCM platform.
Coordinate all interviews, notifications, and hiring administrative functions.
Coordinate all pre-employment activities.
Review employment applications from staffing agencies, evaluate candidates for job fit, and forward to the appropriate hiring manager.
Review and submit timecards to staffing agencies.
Record hours on the Temp log and save timecards to the HR Share drive.
Review, code, and submit invoices from Staffing agencies for accurate hours and bill rates for payment.
Maintain and update the internal Master I-9 log and monitor the Employment Authorization Document/Cards (EAD/EAC) process for timely processing of expiring documents.
Perform general administrative duties for the HR Department, including answering phones, assisting internal and external customers, approving and submitting invoices to Accounts Payable, updating the Temp Headcount report for Payroll, assisting employees with kiosk training, and responding to employment verification requests.
Perform benefit administrative duties, including preparing and distributing insurance benefit eligibility notices, performing 401(k) administration (entering deferrals and changes in HCM), and reviewing, verifying, and approving employee Jury Duty and Bereavement requests.
Translate memos, employee bulletins, and other human resources related documents into Spanish.
Ensure regular punctuality, attendance, and absence reporting in conformance with company policies.
Fully comply with company rules, policies, procedures, and safety guidelines.
Serve as the primary backup person for entering 401k Deductions and benefit deductions.
Serve as the primary backup person for administering and processing benefit and work apparel invoices for payment.