HR Coordinator

Polaris Rehabilitation and Care Center•Cheyenne, WY

10d•Onsite

About The Position

Polaris Rehabilitation & Care Center is seeking an organized, dependable, and people-focused Human Resources Coordinator to support the day-to-day Human Resources functions of our skilled nursing and rehabilitation community. The HR Coordinator will support recruitment, onboarding, employee records, payroll and timekeeping processes, benefits administration, employee relations, training compliance, and general HR operations. This position serves as an accessible resource for employees and managers while helping ensure HR processes are completed accurately, timely, and consistently. This role is ideal for an HR professional who enjoys working directly with employees, managing multiple priorities, and supporting a fast-paced healthcare environment. The HR Coordinator will work closely with the Administrator, department leaders, and regional/corporate Human Resources leadership to support the workforce needs of the facility.

Requirements

High school diploma or equivalent required
Previous Human Resources, recruiting, administrative, payroll, or healthcare experience preferred
Experience in skilled nursing, long-term care, senior living, or another healthcare environment strongly preferred
Working knowledge of recruitment, onboarding, personnel records, payroll/timekeeping, and employee relations practices preferred
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to handle confidential and sensitive information professionally
Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment
Strong interpersonal skills and ability to build effective relationships with employees and leadership
Comfortable using HRIS, payroll, applicant tracking, and Microsoft Office systems
Ability to approach employee concerns professionally, objectively, and consistently
Commitment to supporting a positive workplace culture and exceptional resident care

Nice To Haves

Associate's or bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred

Responsibilities

Coordinate recruitment activities for open facility positions
Maintain and update job postings through approved recruiting platforms
Review applications and assist with identifying qualified candidates
Conduct initial candidate screening and coordinate interviews with department leaders
Maintain regular communication with candidates throughout the hiring process
Assist hiring managers with recruitment strategies for difficult-to-fill positions
Coordinate job fairs, open houses, hiring events, community partnerships, and other recruiting initiatives
Maintain accurate records of open positions, applicants, interviews, offers, hires, and staffing needs
Support recruitment and retention initiatives designed to reduce vacancies, turnover, overtime, and agency utilization
Promote a positive and professional candidate experience from initial contact through onboarding
Coordinate the pre-employment and onboarding process for new employees
Ensure required pre-employment screenings, background checks, credentials, and other documentation are completed before employees begin work, as applicable
Coordinate completion of Form I-9 and other required employment documentation
Verify applicable professional licenses and certifications and assist with ongoing credential tracking
Prepare and maintain new-hire paperwork and personnel records
Coordinate new employee orientation and communicate onboarding expectations to new hires and department leaders
Ensure personnel files are complete, organized, confidential, and maintained according to established requirements
Process employee status changes, transfers, promotions, compensation changes, and separations
Maintain accurate employee information within applicable HR and payroll systems
Assist with facility payroll preparation and review each pay period
Review employee timecards for missing punches, discrepancies, and required corrections
Coordinate with supervisors to obtain appropriate approvals for timekeeping adjustments
Assist with monitoring overtime, attendance, PTO, and other payroll-related information
Ensure approved PTO and employee status changes are appropriately reflected in HR/payroll systems
Communicate payroll discrepancies to the appropriate manager or HR/payroll resource
Maintain accurate documentation supporting payroll and timekeeping changes
Assist employees with routine payroll and timekeeping questions
Serve as an accessible Human Resources resource for employees and department leaders
Respond professionally to employee questions regarding policies, procedures, payroll, benefits, attendance, and other employment matters
Assist leadership with documenting employee coaching, corrective action, attendance concerns, and performance issues
Escalate significant employee relations concerns, complaints, investigations, or compliance issues to appropriate HR leadership
Assist with employee investigations and collection of documentation as directed
Support consistent application of facility and organizational policies
Assist with employee recognition, engagement, and retention initiatives
Support employee communication regarding HR programs, policies, benefits, and organizational initiatives
Maintain confidentiality and appropriate professional boundaries when handling sensitive employee information
Assist employees with benefits enrollment processes and general benefits questions
Provide employees with appropriate benefits resources and enrollment information
Support communication regarding health, dental, vision, retirement, and other available employee programs
Assist with employee benefit changes and qualifying-life-event documentation as appropriate
Support employee referral, recognition, Care Cash, and other organizational programs
Coordinate with corporate or regional HR resources when employee questions require additional review
Monitor required licenses, certifications, training, and employment documentation
Assist with tracking CNA and nursing credentials and other position-specific requirements
Maintain confidentiality of employee and employment-related records
Support completion and maintenance of required HR documentation
Assist with internal audits of personnel files and employment records
Support facility survey readiness by ensuring HR documentation is organized and accessible
Assist with required employment postings and workforce-related compliance activities
Immediately communicate identified compliance concerns to appropriate leadership
Perform HR responsibilities in accordance with facility policies and applicable federal and Wyoming employment requirements
Assist with new-hire follow-up and employee check-ins
Support employee recognition and appreciation activities
Assist with retention initiatives and identification of workforce trends
Coordinate exit interviews and maintain separation documentation
Help identify recurring employee concerns and communicate trends to leadership
Promote a professional workplace culture centered on communication, accountability, teamwork, and resident care
Support initiatives that improve employee engagement and strengthen the overall employee experience
Maintain HR trackers, staffing reports, recruitment information, and other workforce data
Provide requested HR updates to the Administrator and HR leadership
Track vacancies, new hires, separations, turnover, credentials, and other HR metrics as assigned
Prepare HR documentation, correspondence, reports, and employee communications
Maintain organized electronic and physical HR records
Participate in leadership meetings and provide HR updates as appropriate
Perform additional Human Resources and administrative responsibilities as assigned