HR Coordinator

Pacific Clinics•Los Gatos, CA

8d•Onsite

About The Position

An HR Coordinator is responsible for providing support to the human resources department in various administrative tasks. They assist with recruitment and onboarding processes, maintain employee records, handle employee inquiries, coordinate training programs, support benefits admin, leave administration, and ensure compliance with company policies and procedures.

Requirements

Associates Degree (AA/AS) and (2) two or more years of HR experience required, or combination of equivalent education and experience to include:
Two (2) years of HR clerical experience including intermediate to advanced knowledge of Microsoft Access, Excel, Word, PowerPoint and Outlook.
Strong organizational and communication skills are essential for success in this role.

Responsibilities

Processes hires from recruitment to on-boarding and prepares new hire documents and on- boarding materials to ensure a smooth transition to employment.
Submits candidate for background and reference checks, education and license verification, verifies completion of fingerprinting process and follows up with candidate/organization to ensure all necessary information is received and processed expeditiously.
Coordinates and presents New Employee Orientation (NEO) agency-wide and new hire on- boarding activities; communicates with both the regional site-liaisons and prospective supervisor(s) and employee regarding start date/on-boarding expectations for new hires.
Supports benefit and leave administration.
Works across multiple systems providing support to employees and external candidates.
Utilizes the Agency HRIS to record employee information and submits changes as required to ensure employees' records are accurate and complete. This includes, but is not limited to: new hire information, licenses, certifications, supervisor changes, positions changes, location changes, salary updates, etc.
Maintains and cross-trains on employee personnel file compliance including 19 Files and DMV records.
Works closely with the Intern Department to insure Intern pre-hire clearances are completed, conducts Intern on-boarding and finalizes the Intern personnel files; closes the Intern files at the completion of Intern assignment.
Works closely with Talent Acquisition Specialist (TAS) and temporary agencies to ensure required documents and clearances for temporary workers are received in a timely manner, schedules for on-boarding temps are communicated to the hiring supervisor and assist with ensuring that temporary workers have required access; works with TAS to close temp file at the completion of assignment.
Administers and cross-trains on Rewards and Recognition programs, including maintaining records, reviewing invoices, ordering merchandise, managing delivery dates for monthly employee service awards, certificates, cash and gift card awards and flower requests.
Administers and cross-trains on employee programs including bilingual proficiency testing.
Creates employee badges for Agency new hires and all employees.
Participates in work groups with co-workers to support desired departmental and organizational initiatives.
Assists in preparing for state, county and local audits.
Ensures timely departmental pick up of incoming and outgoing mail and emails.
Communicates effectively in a culturally competent and diverse consumer population and promotes favorable interaction with managers, co-coworkers and other
Supports project completion, and is responsible for handling and directing communications with both internal and external customers in a professional, efficient and organized fashion.
Models Pacific Clinics' approach, mission and core values in all communication and correspondence.
Performs other duties as assigned.