HR Coordinator

Gwinnett County Public Library•Lawrenceville, GA

About The Position

This position is primarily responsible for coordinating the administrative tasks within GCPL’s Human Resources department. This includes recruitment (non-exempt), onboarding new employees, assisting with new hire orientation, maintaining employee records, assisting employees with ADP questions, assisting with benefits, answering basic employee questions and other HR related inquiries. This position will be required to provide support or assistance with other cross-functional items within the Human Resources Department.

Requirements

Interviewing applicants regarding their skills, experience and education.
Contacting references and performing background checks on applicants.
Informing applicants about position details, including working conditions, benefits and duties.
Referring qualified applicants for employment.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Working understanding of human resource principles, practices and procedures.
Excellent time management skills with a proven ability to prioritize work and meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Proficient with Microsoft Office Suite, Google Workspace or related software.
Data entry, filing and maintaining records.
Researching and resolving discrepancies.
Ability to interact with coworkers, supervisors, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Nice To Haves

An Associates degree is preferred but not required.
2 years experience in recruitment is preferred but not required.
Experience with ADP Labor and Payroll modules preferred.

Responsibilities

Coordinates the recruitment process for non-exempt positions, schedules virtual interviews, coordinates interview schedules, books the appropriate interview room (for HQ interviews).
Provides administrative support to the HR function as needed, including record-keeping, file maintenance and HRIS data entry.
Answers employee questions and concerns via phone, email or virtually.
Maintains documentation according to department standards.
Processes WC, LOA and Nationwide claims and requests.
Provide support and coverage for other team members when needed.
Conducts exit interviews with terminating employees and ensures employees receive all applicable end of employment information such as TRS, GaBreeze, SHBP, etc.
Completes OSHA and WC forms and reports, and follows up on claims.
Assist with processing FMLA and track all FMLA cases.
Assists the HR Generalist with various aspects of the benefits program, including providing current benefits information to employees and responding to their questions about benefits.
Stays abreast of changes in legislation that affect benefits administration.
Prepares reports regarding benefits plans and coverage; verifies employee eligibility and coverage.
Answers employee questions regarding ADP, benefits, etc.
Assist employees with logging on to the HRIS and making corrections, updates.
Makes photocopies; checks mail, scans and emails documents; and performs other clerical functions.
Prepares employee files and places documents into appropriate employee files sections.
Assists or prepares correspondence as requested.
Schedules meetings and interviews as requested by the HR Division Director.
Perform other tasks as assigned by the HR Division Director.