HR Coordinator

Ingenovis Health

1d•$20 - $25

About The Position

The HR Coordinator is a position within the Human Resources department, responsible for providing essential administrative support to various HR functions. This role involves working closely with HR professionals, employees, and management to facilitate the smooth operation of HR processes and programs. The HR Coordinator plays a vital role in maintaining accurate records, coordinating HR activities, responding to and resolving employee questions and issues, and supporting the overall effectiveness of the HR team.

Requirements

Prior experience, in a healthcare staffing environment or related experience
Associate or Bachelor degree, preferred
PHR, SPHR, SHRM-CP or SHRM-SCP preferred
High standards of professionalism and presence when engaging all levels of employees with a commitment to the strictest levels of confidentiality
Strong team collaborator and ability to work with employees at all levels
Excellent communication skills, including active listening, practicing empathy, sensitivity and inclusion
Unparalleled organizational skills and ability to multi-task, prioritize competing priorities and meet deadlines
Strong sense of urgency, required
Ability to thrive in a fast-paced team, in an ever-changing environment, with a lot of ambiguity and opportunity
Experience working in Microsoft, Workday, and ADP, preferred
Ability to maintain a calm and professional demeanor during high stress situations
Ability to develop and maintain business relationships
Ability to use tact, discretion, and independent judgment to analyze and resolve work problems
Ability to use sensory skills to effectively communicate and interact with other employees and the public through use of the telephone, email, video conference and face to face contact
Ability to use manual dexterity, visual acuity and hearing acuity to effectively use and operate office related equipment such as but not limited to a computer, copier, scanner, camera, phone, headset, keyboard and mouse
Ability to sit for extended periods of time at a keyboard and workstation with low periods of reaching and standing
Ability to lift up to 15 pounds at times

Responsibilities

Serve as the initial point of contact for employees seeking HR assistance via phone or email
Address and resolve a verity of HR-related inquiries promptly and accurately
Enters and maintains employment data within the HRIS and electronic filing systems including but not limited to on and off boarding, employee updates such as location changes, assistance with time keeping updates, and process employee status changes such as promotions, transfers, and terminations.
Serve as a point of contact for HR-related inquiries from cross functional teams, providing timely and accurate information or escalating issues when necessary.
Participates in process improvements and contribute to the development of resources and training materials for employees
Assist with audits as needed to maintain accurate records and keep systems up-to-date
Retrieves electronic mail for the department and distributes or completes accordingly
Assists in employment verifications and requests for all populations-former, current and future employees, communicates with requestors
Assists in preparing subpoenas and submits responses, and communicates with attorney offices as needed for all populations-former, current and future employees
Prepares ad hoc field staff requests for requests such as Jury Duty Letters, BON Letters and TN Visa Letters
Performs additional duties as requested by management
Assists with administering and maintaining the 401K Retirement Plan for internal and field employees including required compliance reporting and testing as well as responding to day to day general 401K inquiries.
Support new hire and open enrollment benefits enrollment process and assist employees with inquiries related to benefits offerings
Collaborate with benefits providers to resolve issues and ensure timely processing of benefits-related tasks
Oversees the maintenance of benefit records for all employees in applicable systems
Serves as the first point of contact for employees with questions pertaining to benefits
Determines approval or denial of qualifying life events and communicates outcome to employee, third party vendors and carriers
Processes weekly insurance deduction audit to control the organization’s financial risk
Administers general FMLA and ADA communications as they pertain to benefits continuation and document in appropriate systems