HR Coordinator (Bala Cynwyd, PA)

Philadelphia Insurance Companies • Lower Merion Township, PA

1d • Hybrid

About The Position

The Onboarding Coordinator plays a key role in supporting both the employee onboarding experience and ongoing Talent Development initiatives through strong coordination, system support, and administrative execution. This position partners through Talent Development and Talent Acquisition to support the onboarding processes, including Learning Management System (LMS) administration, and event logistics for development programs. The role also supports pre-employment onboarding activities, helping ensure consistent, compliant, and timely experience for new hires. This role requires strong organization, attention to detail, comfort with systems and process tracking, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• 2+ years of experience in coordination, HR support, onboarding, learning operations, or administrative program support (or equivalent combination of education and experience).
• Demonstrated ability to manage multiple priorities, track details, and meet deadlines with accuracy.
• Strong customer service mindset and ability to interact professionally with employees, managers, vendors, and external partners.
• Strong Microsoft Office skills (Outlook, Excel, Teams).
• Strong organizational skills with consistent follow-through
• Meticulous attention to detail and a commitment to confidentiality
• Proactive, clear communication with a focus on stakeholder support
• Ability to work effectively both independently and as part of a team
• A structured, process-driven approach with strong documentation discipline

Nice To Haves

• Working knowledge of HR Operating systems such as; Workday, ADP, and LMS modules is a plus but not required.
• Experience coordinating logistics (meetings, events, calendars, travel, invoices) strongly preferred.

Responsibilities

• Manage course setup, assignments, and training records
• Ensure accuracy and timely completion to support onboarding and compliance
• Maintain and update TD and onboarding sites
• Ensure content is organized, current, and accessible
• Process and track invoices (vendors, catering, lodging, etc.)
• Ensure timely payment and proper expense allocation
• Coordinate vendors, travel, lodging, and event materials
• Prepare agendas, name tags, and supporting materials
• Manage timelines to ensure smooth execution
• Track participation and maintain program records
• Manage assessment logistics with vendors
• Schedule and support virtual sessions (e.g., Bootcamp, Department Overviews)
• Support processing of new hires in Workday system
• Conduct I-9 verification and complete E-Verify processing
• Review and validate new hire tax information in ADP
• Complete OFAC compliance checks as required
• Maintain and audit pre-employment documentation and onboarding files
• Coordinate onboarding for onshore and offshore contractors
• Ensure all onboarding tasks are completed accurately, timely, and in compliance
• Process Talent Acquisition-related invoices (e.g., assessments, job boards)
• Provide back-up support for TA onboarding operations as needed.

Benefits

• tuition reimbursement
• a generous 401K match
• Volunteer Benefits
• Paid Vacation
• Medical Benefits
• Educational Incentives
• Family Friendly Benefits
• Investment Incentives

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed